Administrative Assistant (Learning & Professional Development) |6-Month Contract | Up to $3,000[...]

BGC GROUP PTE. LTD.; Singapore; Hybrid; SGD 60,000 - 80,000; Full time

Job summary

A leading outsourcing company in Singapore is seeking an Administrative Assistant for a 6-month contract. The role includes coordinating training programmes, managing databases, and providing general administrative support. Ideal candidates have a diploma in Business Administration and strong proficiency in Microsoft Office. This position offers a hybrid work arrangement with a salary up to $3,000 per month.

Qualifications

• Diploma in Business Administration, Office Management, or related field.
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Strong organisational and multitasking skills.
• Attention to detail and good communication skills.
• Able to work independently and as part of a team.
• Interest in the legal or professional development sector is a plus.

Responsibilities

• Coordinate logistics for courses and events.
• Track participant registrations and attendance.
• Prepare and disseminate course materials.
• Maintain participant databases and programme records.
• Respond to enquiries from participants and vendors.
• Manage team calendars and meeting logistics.

Skills

Organisational skills

Multitasking skills

Attention to detail

Communication skills

Education

Diploma in Business Administration or related field

Tools

Microsoft Office

Job description

Administrative Assistant (Learning & Professional Development)|6-Month Contract | Up to $3,000

Job Information:

• Salary: $2,500 – $3,000 per month
• Contract Duration: 6 months
• Hybrid Work Arrangement: 3 days in office, 2 days work from home
• Nearest MRT Station: City Hall and Raffles Place

Job Description:
We are looking for a proactive and detail-oriented Administrative Assistant to support the Learning & Professional Development team in delivering high-quality training programmes, seminars, and events. This role is ideal for individuals seeking to gain valuable administrative experience in a professional and fast-paced environment.

Key Responsibilities:

Programme Administration Support:

• Coordinate logistics for courses, workshops, and learning events (e.g. venue booking, catering, materials)
• Track participant registrations, payments, confirmations, and attendance records
• Prepare and disseminate course materials, certificates, and feedback forms
• Manage funding and subsidy matters, including liaison with funding bodies
• Provide on-site support for events as needed

Database Management:

• Maintain and update participant databases and programme records accurately
• Update internal systems and external websites with latest programme information
• Assist in managing user access to internal platforms

Communication & Correspondence:

• Respond to participant, speaker, and vendor enquiries via phone and email
• Assist in drafting and formatting announcements and programme materials

General Administrative Support:

• Manage team calendars and coordinate meeting logistics
• Process invoices, expense claims, and procurement requests
• Maintain filing systems and order office supplies
• Provide support for application processing and other ad-hoc duties

Requirements:

• Diploma in Business Administration, Office Management, or related field
• Proficient in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organisational and multitasking skills
• Attention to detail and good communication skills
• Able to work independently and as part of a team
• Interest in the legal or professional development sector is a plus

If you are a motivated individual with a passion for learning support and administrative excellence, we encourage you to apply and be part of our dynamic team.

Sara Amanina Zulkiflee
BGC Group Pte Ltd (Outsourcing)
EA: 05C3053

By submitting your resume or personal data, you consent to BGC Group Pte Ltd collecting, using, and disclosing your personal data to our clients and partners for the purpose of evaluating your suitability for job opportunities and related recruitment services. You acknowledge that you have read, understood, and agree to our Privacy Policy for Job Applicants, available at https://bgc-group.com/notice-for-job-applicants.