Administrative Assistant, Kindergarten Care

Responsibilities:

KCARE FEES AND OTHER PAYMENTS

• Assist the Supervisor to collect fees from parents and other payments when necessary.

• Assist to prepare receipts for payments.

• Ensure that parents make payments promptly.

• Preparation of Financial Report

• Update GIRO Deduction List

• Assist to complete and submit GIRO forms to HQ.

• Reimburse staff for Petty Cash expenditure.

ENROLMENTS

• Handle parents’ enquiries/record enquiries

• Assist the Supervisor to call parents for registration/enrolment.

• Assist and ensure that parents complete all fields in the necessary forms and submit essential documents to the relevant Government Authority.

• Ensure additional subsidy forms are submitted by parents punctually and counter checks forms.

FILING & GENERAL ADMINISTRATION

• Maintain accurate records for child enrolment/withdrawal and subsidy claims/other administrative records.

• Ensure that all documents/records are prepared and filed according to guidelines set in order to meet ISO standards.

• Prepare and submit Petty Cash/ Cheque Payment Vouchers

• Prepare Purchase Orders and order for food and other items.

• Assist Programme Staff in the photocopying of worksheets and other materials when required.

• Conduct monthly stock check on items such as stationery, toiletries.

• Maintain a well-organized and clean office.

• Answer phone calls and practise good telephone etiquette.

• Undertake any other duties as assigned by the Supervisor.

SUPPORT STAFF & OTHER MATTERS

• Assist Programme Staff in the daily supervision of children’s safety and carrying out of the KCare Centre’s programme; especially for outdoor play and free play.

• Help Programme Staff during field trips and ad-hoc activities.

• Any other duties or projects to be assigned by the immediate superior.