Administrative Assistant (Import/Export)

Nextbeat Singapore Pte. Ltd.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks an Administrative Assistant specializing in Import/Export. The successful candidate will oversee documentation tasks while providing vital administrative support. This role requires expertise in supply chain processes, strong organizational skills, and attention to detail. Offering a competitive salary with opportunities for growth.

Qualifications

• 1-3 years of experience in import/export documentation or supply chain management preferred.
• Familiarity with import/export regulations and customs procedures is important.
• Ability to work independently and attention to detail are essential.

Responsibilities

• Prepare and verify import/export documentation including bills of lading and invoices.
• Ensure compliance with regulations and coordinate with freight forwarders.
• Manage schedules for appointments and handle incoming communications.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

High school diploma or equivalent

Associate's degree or higher preferred

Tools

Microsoft Office Suite

Job description

Job Title: Administrative Assistant (Import/Export)

Monthly Salary: UP to $3000 (Negotiable)

Working hours: 5 days work week. Monday to Friday. 9am to 5pm

Responsibilities and duties

This role combines supply chain import/export documentation tasks with general office administration duties. The executive will be responsible for ensuring accurate and timely processing of import and export documents, maintaining regulatory compliance, and providing administrative support to the team.

Key Responsibilities:

Supply Chain Documentation:

• Document Preparation: Prepare and verify import/export documentation, including bills of lading, invoices, packing lists, certificates of origin, and other relevant paperwork.

• Compliance: Ensure compliance with import/export regulations, customs requirements, and company policies.

• Communication: Coordinate with freight forwarders, customs brokers, suppliers, and customers regarding documentation and shipment status.

• Record-keeping: Maintain accurate and organized records of import/export documentation, including electronic files and paper copies.

• Problem-solving: Identify and resolve issues related to documentation, such as errors, omissions, or delays.

General Office Administration:

• Scheduling: Manage schedules for appointments, meetings, and travel arrangements.

• Record-keeping: Maintain accurate records of office supplies, expenses, and other administrative information.

• Communication: Handle incoming and outgoing communications, including phone calls, emails, and WhatsApp, We Chat and other communication channels

• Support: Provide administrative support to the team, including assisting with research, data entry, and other tasks as needed.

• Other Duties: Perform other duties as assigned, including assisting with special projects and initiatives.

Qualification and Requirements

- Education: High school diploma or equivalent required; Associate's degree or higher preferred.

- Experience:1-3 years of experience in import/export documentation, supply chain management, or related fields preferred.

- Skills: Strong organizational, communication, and interpersonal skills; proficiency in Microsoft Office Suite and other relevant software.

- Knowledge: Familiarity with import/export regulations, customs procedures, and supply chain processes.

- Others: Ability to work independently and as part of a team, attention to detail, and a strong work ethic.

EA License Number:22C1267

EA Personnel:R22110252