Administrative Assistant (FRESH GRADS WELCOME)

CAR TIMES AUTOMOBILE PTE LTD; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

An established industry player is looking for a motivated Administrative Executive to join their dynamic team. In this role, you will play a crucial part in ensuring the smooth operation of administrative tasks that support the sales division. You'll be responsible for managing sales documents, overseeing car registrations, and maintaining the overall appearance of the showroom. This is a fantastic opportunity for someone who is organized, detail-oriented, and thrives in a fast-paced environment. Join this innovative firm and contribute to their success while enjoying a supportive workplace culture.

Benefits

AWS

Variable Bonus

Up to 21 days of Annual Leave

Qualifications

• 1-2 years of administrative experience required.
• Must be organized, detail-oriented, and able to work independently.

Responsibilities

• Manage sales documents and car registrations accurately.
• Oversee loans, refunds, and maintain showroom appearance.
• Support division head with various administrative tasks.

Skills

Administrative Skills

Communication Skills

Organizational Skills

Microsoft Office (Excel)

Education

GCE ‘O’ or ‘N’ Certificate

Job description

We are seeking a motivated and detailed oriented individual to join our team as an Administrative Executive. This exciting role will focus on administrative tasks to support the division and sales team to ensure overall operations runs smoothly.

Working hours - Monday to Friday, 9am to 6pm

Work Location - 61 Ubi Avenue 2, Automobile Megamart, #01-07, Singapore 408898

AWS + Variable Bonus + Up to 21 days of Annual Leave

Job Description

• Ensure all sales documents for new and used cars are accurate and properly maintained.
• Manage new car registrations, warranty reports, and prepare delivery documents.
• Handle division-related claims and invoices.
• Oversee loans, refunds, forfeited deals, and referral cases.
• Maintain records of spare keys and manuals.
• Track team members’ off days and annual leave.
• Monitor new car sales by retrieving new cases from the system and updating records of existing cases.
• Liaise with building management on season parking arrangements and showroom vehicle movements.
• Print and organize documents for case files.
• Manage COE bidding confirmation cases and submissions.
• Prepare the COE Secured report.
• Maintain the overall appearance of the showroom and office.
• Prepare the New Car Warranty & Servicing Report.
• Compile and prepare salary slips upon receiving the finalized breakdown from the office.
• Provide support for tasks assigned by the division head.

Requirements

• Minimum 1-2 years of administrative-related experience
• Possess at least GCE ‘O’ or ‘N’ Certificate
• Able to work independently with minimum supervision in a fast-paced environment
• Organized and detailed-oriented
• Knowledgeable in Microsoft Office (Especially Excel)
• Great team player with great communications skills