Administrative Assistant (Estate)

Ohmyhome Property Mangement; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading property management company in Singapore is seeking a motivated Administrative Assistant to support the Condominium Manager. The role involves resident relations, financial support, and general administrative duties to ensure smooth operations within the estate. This position requires a detail-oriented individual with strong organizational and communication skills.

Qualifications

• Minimum 1-2 years of experience in administrative or property management roles.
• Strong communication and interpersonal abilities.
• Proficiency in Microsoft Office (Excel, Word, Outlook).

Responsibilities

• Handle feedback and complaints from residents.
• Assist with petty cash handling and payment collection.
• Monitor attendance and performance of site staff.

Skills

Organizational Skills

Time-management Skills

Communication

Interpersonal Abilities

Proficiency in Microsoft Office

Job description

At Ohmyhome Property Management, we are the leading company that uses information technology tool and offers seamless, professional property management services to ensure that residents enjoy a well-maintained, harmonious living environment. We are seeking a motivated and detail-oriented Administrative Assistant to join our team and support the Condominium Manager in day-to-day operations and estate administration.

Key Responsibilities

Resident Relations & Communication

• Handle and record feedback and complaints from residents and subsidiary proprietors

• Support resident engagement and participation in estate events or activities

Financial & Administrative Support

• Assist with petty cash handling and collection of payments from residents

• Update trust accounts and issue receipts for maintenance contributions and deposits

• Maintain records of office supplies and manage equipment maintenance schedules

Estate & Operations Management

• Monitor attendance and performance of site staff, vendors, and contractors

• Oversee the proper use of estate facilities in line with House Rules, By-laws and SOPs

• Regularly update the estate’s notice boards

Compliance & Documentation

• Assist in processing Section 47(1)(c) notices and updating strata roll upon transfer of ownership

• Maintain proper filing systems for efficient documentation and administration

Meetings & Coordination

• Coordinate and support council meetings and Annual General Meetings (AGMs)

• Attend meetings and prepare minutes for official records

️ General Administrative Duties

• Perform general administrative tasks as assigned by the Condominium Manager

• Provide ad-hoc support to ensure smooth estate operations

Requirements

• Minimum 1 -2 years of experience in administrative or property management roles

• Good organizational and time-management skills

• Strong communication and interpersonal abilities

• Proficiency in Microsoft Office (Excel, Word, Outlook)

• Experience in MCST or residential estate management is a plus

• Able to work independently and within a team setting

Working Hours

5.5 Day Work Week (Work on alternate Saturday)

Ready to Apply?
Interested candidate please click to apply with your resume indicating your current and expected salary.