Administrative Assistant (Development)

4FINGERS SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the F&B industry is seeking an Administrative Assistant to support growth projects by managing documentation, scheduling meetings, and maintaining operational efficiency. The role is vital for ensuring smooth daily operations and requires strong organizational and communication skills. The successful candidate will assist senior managers and help track critical project milestones.

Qualifications

• Min 1-3 years of administrative experience in a similar role.
• Prior experience in business development, real estate, F&B, and retail chain industries is a plus.
• Able to handle multiple tasks and prioritize efficiently.

Responsibilities

• Support scheduling and coordination of meetings.
• Maintain business development documents and reports.
• Assist in tracking key project milestones.

Skills

Organizational skills

Communication skills

Time management

Attention to details

Education

Diploma in Business Administration

Tools

Microsoft Office Suite

Job description

The Role

The Administrative Assistant supports the Senior Manager and team with administrative tasks related documentation, scheduling, reporting, and coordination tasks. He or She must be detail-oriented, proactive and possess good communication and organizational skills to handle a variety of task. This is a key support role to keep our growth projects organized and on track, ensuring smooth daily operations in stores.

Responsibilities

• Support scheduling and coordination of internal and external business meetings.
• Maintain business development documents including lease related contracts and agreement, purchase requisition and payment, location data, and reports.
• Prepare reports, presentations, and meeting notes under the guidance of senior staff.
• Assist to track key project milestones and ensure timely updates to the committee.
• Handle internal communications, document control, and general administrative support.
• Assist with market research and data gathering when needed.
• Maintain a database of leads, contacts, and partnership related to Real estate, store maintenance and development records.
• Assist in any other ad-hoc tasks as required.

Requirements

• Diploma in Business Administration or related field.
• Proficient in Microsoft Office Suite.
• Min 1-3 years of administrative experience in a similar role.
• Prior experience supporting a business development , real estate, F&B and retail chain industries is a plus.
• Strong organizational and time management skills
• Able to handle multiple tasks and prioritize efficiently.
• Strong communication and attention to details.