Administrative Assistant (Corporate operations)

JOINTHIRE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading food company seeks an administrative professional to support office operations. The role involves managing communications, organizing meetings, and basic accounting support, requiring native-level Japanese and business-level English proficiency. If you're detail-oriented and responsible, this opportunity is for you.

Benefits

Annual Leave up to 21 days

Company medical insurance

Annual health checkup support

Fixed transportation allowance

Qualifications

• Minimum 5 years of work experience required.
• Native-level Japanese is crucial for communication with the Japan HQ.
• Business-level English is necessary for internal and external communications.

Responsibilities

• Supports overall office operations through administrative work.
• Handles telephone and visitor reception in both Japanese and English.
• Manages travel arrangements and liaises with external vendors.

Skills

Basic PC skills

Japanese proficiency

English proficiency

Detail-oriented

Courteous and cheerful

Job description

About Company

Established in Japan over a century ago, our client is a leading food company that known globally for its high-quality dairy, confectionery, and nutritional products. With a strong focus on innovation, safety, and health, it has become a household name across many countries.

Job Description

• Supporting the overall operations of the office through general affairs and administrative work

• Telephone and visitor reception (in both Japanese and English)

• Handling incoming and outgoing mail and packages

• Managing and ordering office supplies, stationery, business cards

• Booking and setting up meeting rooms, supporting internal events

• Managing contracts, invoices, and internal documents, including digitization

• Basic accounting support (e.g., submitting and filing invoices)

• Coordinating documents and email communication with the Japan headquarters

• Making travel arrangements (flights, hotels, etc.)

• Assisting with internal meeting scheduling

• Supporting internal events and coordination

• Liaising with external vendors for cleaning and facility maintenance

• Assisting with desk setup and equipment arrangements for onboarding/offboarding

• Preparing and displaying internal notices in both Japanese and English

• Providing ad-hoc general support to managers/supervisors

• Assisting with timesheet or attendance tracking, if required

Job Requirements

• Minimum 5 years of work experience

• Basic PC skills (Excel, Word, Email)

• Native-level Japanese proficiency in order to communicate with Japan HQ and Japanese customers

• Business-level English (required for internal and external communication)

• Someone who is courteous, cheerful, detail-oriented, and responsible in their work

• Experience collaborating across departments such as general affairs, accounting, and HR is an added advantage

Compensation

• Working hours: Monday to Friday, 9:00 AM - 5:40 PM

• AWS

• Fixed transportation allowance

• Annual Leave: Minimum 14 days - *1 additional day granted for each year of service, up to a maximum of 21 days

• Company medical insurance and annual health checkup support