Administrative Assistant (Based in Singapore)

Novo Holdings; Singapore; On-site; SGD 36,000 - 60,000; Full time

Job summary

Novo Holdings seeks an Administrative Assistant who is detail-oriented and enjoys providing support in a dynamic environment. Responsibilities include scheduling, managing invoices, and organizing events. Ideal candidates will have at least 3 years of experience, proficiency in Microsoft Office, and exceptional communication skills.

Qualifications

• Minimum Diploma Holder required.
• At least 3 years' experience in secretarial/office administration.
• Must have strong proficiency in English.

Responsibilities

• Schedule meetings and provide secretarial support for leadership.
• Manage travel arrangements and invoices.
• Coordinate team meetings and assist with corporate events.

Skills

Communication

Organization

Collaboration

Attention to Detail

Education

Diploma

Tools

Microsoft Office

Microsoft Outlook

Job description

Administrative Assistant at Novo Holdings Asia in Singapore

Do you have an eye for detail and thrive in providing excellent service? For this role, we are looking for an Administrative Assistant who is collaborative, organized and has excellent communication skills.

Working closely with our Office Manager, you will provide administrative support to senior leaders and multi-functional teams to ensure our office, meetings, events and activities are executed at a high quality with accuracy and efficiency.

The Job

Core Responsibilities include:

• Calendar scheduling and secretarial support for leadership team members and/or senior leaders.

• Support travel and visa arrangements and manage expense reports

• Manage invoices and billings to process in the internal online systems

• Coordinate team meetings and processes (e.g. schedule team meetings, updating organization charts, budget tracking)

• Perform efficient documentation and filing

• Liaise with external parties (e.g. candidates, suppliers, visitors, etc)

• Provide professional office hospitality to visitors and guests

• Assist in logistic support and organisation of corporate events, conferences, business lunches/dinners, and regional/management meetings

• Requisite and purchase of office and pantry supplies

• Co-ordinates daily administrative functions for the team and performs other ad hoc duties as and when required eg. assistance with presentations, managing business contact database
• Organise and handle regional meetings and top management visits

Professional and Personal Qualifications

• Minimum Diploma Holder

• At least 3 years' secretarial/office administration experience serving Executives in multi-national environments

• Excellent communication skills and strong proficiency in English (both written and spoken)

• Teamplayer and collaborative

• Strong organization and follow through skills

• Meticulous and organized; Able to meet multiple deadlines with excellence

• Pro-active and able to deliver tasks with a sense of urgency

• Should be experienced in administrative support, and comfortable working with Microsoft Outlook and Office applications

• Ability to work across cultures and with diverse range of people

• Able to work well under pressure and multi-task with frequent interruptions and changing priorities

• Proven ability to maintain confidentiality and discretion

• Detail oriented, willing to learn, self-driven, highly motivated individual with positive energy

Working at Novo Holdings

Novo Holdings is a holding and investment company that is responsible for managing the assets and the wealth of the Novo Nordisk Foundation, one of the world’s largest philanthropic enterprise foundations. We are the controlling shareholder of Novo Nordisk A/S and Novozymes A/S, and manages an investment portfolio with a long-term return perspective.

Novo Holdings is a world-leading life sciences investor. Through its Seeds, Venture, Growth and Principal Investments teams, Novo Holdings invests in life science companies at all stages of development. As of 30 Sep 2024, Novo Holdings had total assets of USD 187 billion.

We are a team of 180 professionals from various nationalities and diverse backgrounds, all sharing the same mission: to invest for the benefit people and the planet. Our company culture is characterized by collaboration, respect and inclusion.

We are headquartered north of Copenhagen in Hellerup, alongside the Novo Nordisk Foundation, and have offices in London, Boston, San Francisco, Shanghai and Singapore.

For further information visit www.novoholdings.dk

Application and Information
We encourage you to send your application as soon as possible and before Friday, June 20.

To apply, please send in your CV by clicking on the “Apply” button.