Administrative Assistant (Area Admin)

SINGAPORE SCOUT ASSOCIATION, THE; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading youth organization in Singapore is seeking an administrative support staff member to oversee two geographical Scout Unit Areas. The ideal candidate will handle customer service tasks, prepare documents for events, and support fundraising activities. Candidates must hold a diploma, have at least 2 years of relevant experience, and possess teamwork and organizational skills. A physically active lifestyle and proficiency in English are required. Working days include Tuesday to Saturday.

Qualifications

• 2 years’ experience in relevant fields.
• Demonstrates initiative and is meticulous.
• Physically active and interested in outdoor activities.

Responsibilities

• Undertake administrative matters for 2 geographical Scout Unit Areas.
• Perform front-line customer service tasks like answering enquiries.
• Support coordination and administration of fundraising related activities.
• Prepare and disseminate circulars & documents for Areas.
• Monitor and update office supplies and inventories.

Skills

Good interpersonal skills

Proficient in spoken and written English

Proficient in MS Office and Google applications

Ability to work as a team player

Education

Diploma or equivalent

Job description

1. JOB DESCRIPTION

The Singapore Scout Association

The Singapore Scout Association was established in 1910 with the mission of educating young people, through a value system based on the Scout Promise and Scout Law, to help build a better world where people are self-fulfilled as individuals and play a constructive role in

society.

By always doing their best in whatever they do, Scouts use the outdoors as the platform for learning and development. Together with an established system of programmes that not only develops youths, but also many of the adult leaders that support our youth programmes, Scouts all over the world see learning and improving as an essential ongoing process that never ends.

Duties and Responsibilities:

1. Will be undertaking administrative matters of 2 geographical Scout Unit Areas
2. Required to perform front-line customer service tasks such as answering enquiries and following up with email correspondences, etc.
3. Co-ordinates, receives and monitors applications for courses, projects and activities at the Area level.
4. Prepare claims submission documents for courses, activities, and events and monitor related expenditure.
5. Sources for vendors in accordance with the needs of related courses, projects, events and activities at Area or National level in accordance with assigned budget and prepares Call for Quotations where necessary.
6. Supports in the coordination and administration (distribution & collection) of fundraising related activities.
7. Supports in organising Area and National level events as needed.
8. Prepares and disseminates circulars & documents for Areas and at the National level.
9. Manages/updates records of members and trouble shooting in the Areas using the Association’s Membership Data Management System (MSDS).
10. Monitor and update office supplies and inventories.
11. Submits monthly reports and any other duties assigned by the Area Commissioners or Executive Director.

Desirable Attributes & Qualifications:

• Diploma or equivalent.
• 2 years’ experience in relevant fields.
• Good interpersonal skills with positive mindset.
• Proficient in spoken and written English.
• Proficient in MS Office (Excel, Word) and Google applications
• Demonstrates initiative and is meticulous.
• Physically active and interested in outdoor activities
• A team player.
• Able to work Tuesday to Saturday