Administrative Assistant (6-months Part-Time)

PSA Marine (Pte) Ltd; Singapore; On-site; SGD 20,000 - 60,000; Part time

Job summary

A leading company in the maritime sector is seeking a part-time Administrative Assistant to support their Commercial department. The role, lasting 6 months, involves managing invoice processes including extraction, verification, and correspondence with customers. Ideal candidates should hold a relevant Nitec qualification and possess good communication skills.

Qualifications

• Nitec / Higher Nitec preferred in fields related to business or logistics.
• Experience in administrative roles is advantageous.
• Strong proficiency in Microsoft Office required.

Responsibilities

• Extract and verify invoices from the internal system.
• Prepare and send invoices to customers and maintain accurate records.
• Undertake ad-hoc duties as assigned.

Skills

Meticulous

Efficient

Professional communication

Proficient in Microsoft Office

Education

Nitec / Higher Nitec Certificate in Business

Nitec / Higher Nitec Certificate in Business Administration

Nitec / Higher Nitec Certificate in Maritime Business

Nitec / Higher Nitec Certificate in Logistics

Nitec / Higher Nitec Certificate in Supply Chain

Job description

[This is a 2 days per week part-time role for 6 months)

The successful candidate would be required to assist and support the Commercial department in the following:

• Extract invoices from the internal system or database

• Review and verify invoice details for accuracy before dispatch.

• Prepare and send invoices to customers.

• Maintain accurate records of dispatched invoices and correspondence.

• Undertake any other ad-hoc duties as assigned.

The successful candidate shall preferably:

• Possesses at least a Nitec / Higher Nitec Certificate in Business, Business Administration, Maritime Business, Logistics, and Supply Chain

• Be meticulous and efficient, with a "can-do" attitude

• Possesses good and professional communication skills to interact with different levels in an organisation

• Be proficient in the Microsoft Office suite of applications

• Prior experience in administrative work is an advantage