Administrative Assistant (5 Days / MNC / Pasir Panjang)

ALPSOFT TECHNOLOGIES PTE. LTD.; Southwest; On-site; SGD 30,000 - 60,000; Full time

Job summary

Join a dynamic team at an innovative firm where you will play a crucial role in supporting senior executives. This position involves managing complex schedules, coordinating travel logistics, and providing essential administrative support. You will be responsible for maintaining professionalism and confidentiality while assisting in the preparation of meetings and reports. If you have strong organizational skills and a passion for helping others succeed, this opportunity is perfect for you. Be part of a forward-thinking company that values your contributions and offers a collaborative work environment.

Qualifications

• Proficient in Microsoft Office applications, especially Word, Excel, and PowerPoint.
• Strong organizational skills with the ability to manage multiple tasks.

Responsibilities

• Manage scheduling and logistics for senior directors, ensuring professionalism and confidentiality.
• Provide comprehensive administrative support, including data analysis and report preparation.

Skills

Administrative Support

Scheduling

Communication Skills

Data Analysis

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Outlook

Job description

Responsibilities:

• Manage professional and personal scheduling for senior directors, including agendas, email, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as spreadsheet creation, maintenance of filing systems, and contacts databases.
• Maintain professionalism and strict confidentiality with all materials.
• Assist the Senior Leader in preparing for meetings by organizing materials, booking venues, etc.
• Conduct data collection and analysis, and prepare reports and presentation slides.
• Organize engagement events by coordinating schedules and overseeing logistical arrangements.
• Review and ensure timely processing of documents requiring the Senior Leader's approval.
• Perform administrative tasks such as typing, filing, and photocopying of tender documents, etc.
• Prepare and submit expense claims.
• Undertake additional responsibilities as assigned by the Reporting Officer.

Requirements:

• Provide administrative support to a team.
• Proficient in Word, Excel, and PowerPoint; Outlook experience preferred.
• Handle calendaring, scheduling, email, phone work, travel & expenses, and other clerical tasks.
• Strong PC skills, with excellent written and oral communication skills.
• Ability to prioritize work and maintain a professional demeanor.