Administrative Assistant

LEAVE A NEST SINGAPORE PRIVATE LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A growing social enterprise in Singapore is seeking an administrative assistant to support daily operations and project management. This fast-paced role requires strong organizational skills and proficiency in Google Workspace, ideal for someone eager to contribute and grow with the company.

Qualifications

• Strong organizational, time management, and interpersonal skills.
• Proficiency in Google Workspace (Docs, Sheets, Slides).
• Ability to multitask and work independently in a fast-paced environment.

Responsibilities

• Support back-office tasks for current projects.
• Assist in accounting tasks, including invoice creation.
• Coordinate communication with stakeholders.

Skills

Organization

Time Management

Interpersonal Skills

Tools

Google Workspace

Job description

About the Role

This is not your typical administrative assistant role.

We are looking for someone who is proactive, adaptable, and eager to contribute to a growing organization. As this role is primarily on-site at our Singapore office, we need someone who is hands-on and ready to work closely with the team. The work environment is fast-paced and unstructured, as we are still in the early stages of development as a company in Singapore. You will play a key role in building internal systems and supporting our daily operations. This position is ideal for someone who wants to grow alongside the company and help shape its foundational structure.

About Leave a Nest

Leave a Nest is a for-profit social enterprise driven by individuals with research backgrounds or a strong research mindset. Our mission is to contribute to society through the advancement of science and technology.

Founded in Japan, the Leave a Nest Group now has manned subsidiaries in Singapore, Malaysia, and the Philippines, along with satellite offices in the United States and the United Kingdom. Our global vision is: Advancing Science and Technology for Global Happiness.

We call ourselves a Knowledge Manufacturing Company, committed to generating new ideas and solutions that tackle social issues. Our core method, Science Bridge Communication, involves building connections across academia, industry, government, and other sectors to co-create knowledge and sustainable innovation.

Key Responsibilities

As Administrative Assistant, you will support our Science Bridge Communicators and the overall business operation. Your duties will include:

• Gaining a full understanding of current projects to support relevant back-office tasks
• Assisting in accounting tasks, including invoice creation via the Xero platform
• Supporting recruitment processes and candidate management
• Preparing contracts and handling legal documentation
• Managing government-related processes (e.g., tax submissions)
• Maintaining document and file organization in line with office protocols
• Providing administrative and logistical support as needed
• Coordinating communication with internal and external stakeholders, both locally and internationally
• Supporting website maintenance and updates when necessary

Qualifications

• Strong organizational, time management, and interpersonal skills
• Ability to multitask and work independently in a fast-paced environment
• Proficiency in Google Workspace (Docs, Sheets, Slides)
• Comfortable using online communication tools such as Google Meet, Zoom, and Microsoft Teams
• Bookkeeping experience or basic knowledge of journal entries is an advantage

Required Mindset

• Alignment with the Leave a Nest Group’s vision and values
• Willingness to grow the company collaboratively with the current team
• Ability to think independently and take initiative, even in the absence of clear procedures
• Openness to working across cultures and collaborating internationally
• Commitment to completing tasks thoroughly, without giving up in the face of challenges