Administrative Assistant

Biofuel Industries; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading biofuel company in Singapore is looking for a highly organised administrative assistant to support daily operations and enhance the smooth functioning of the organisation. The ideal candidate will be responsible for managing records, handling communications, preparing documents, and assisting technicians. This role requires strong organisational skills and the ability to coordinate effectively with internal and external stakeholders. The position offers a dynamic work environment and the opportunity to contribute significantly to operational success.

Responsibilities

• Managing and maintaining records, files, and databases.
• Handling emails and phone calls from customers.
• Preparing and editing documents and reports.
• Maintaining office supplies and inventory.
• Assisting technicians with administrative tasks.
• Coordinating machinery orders and working closely with our overseas factory.
• Processing invoices and delivery orders.
• Accurately entering data into finance and inventory management software.

Job description

We are seeking a highly organised and proactive administrative assistant to support our daily operations and contribute to the smooth running of the organisation. In this role, you will be at the centre of our administrative functions—coordinating schedules, managing documents, and serving as a key point of contact for internal and external stakeholders.

Job Scope:

Managing and maintaining records, files, and databases

Handling emails and phone calls from customers

Preparing and editing documents and reports

Maintaining office supplies and inventory

Assisting our technicians with administrative tasks

Coordinating machinery orders and work closely with our overseas factory

Processing invoices, DO, etc

Accurately entering data into finance and inventory management software (Xero, etc)

Providing general administrative support

Performing other administrative duties as required