Administrative Assistant

JIRUI ENGINEERING PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading engineering firm in Singapore is seeking an experienced Admin Executive to handle HR and accounting functions. The role involves multitasking across payroll support, work pass administration, invoicing, and office operations. Candidates should possess at least 2 years of experience in administrative support, familiarity with Singapore statutory requirements, and proficiency in Microsoft Office. Strong organizational skills and discretion are essential for success in this position.

Qualifications

• At least 2 years of experience in a similar administrative support role.
• Familiarity with Singapore statutory requirements (CPF, IR21, WPOL, EPOL, Corppass).
• Experience with accounting systems is advantageous.

Responsibilities

• Assist in keying timesheets and supporting payroll preparation.
• Handle Work Pass applications, renewals, and cancellations.
• Prepare and assist in journal entries and month-end closing activities.
• Generate and issue sales invoices, ensuring accuracy.
• Manage accounts payable, including data entry and invoice processing.

Skills

Organizational skills

Communication skills

Problem-solving skills

Proficiency in Microsoft Office

Discretion

Tools

Accounting systems

Job description

We are looking for a highly organized and detail-oriented Admin Executive to support a wide range of administrative, HR, and accounting functions. This role requires multitasking across key business processes such as payroll support, work pass administration, government claims, invoicing, and general office operations. The ideal candidate will demonstrate strong integrity, discretion, and a proactive approach to problem-solving.

Key Responsibilities:

Human Resources & Office Administration:

• Assist in keying timesheets and supporting payroll preparation.
• Submit CPF contributions and handle IR21 (tax clearance) filing for foreign employees.
• Administer government-related claims:
  NS Make-Up Pay
  Government Paid Leave (GPL)
  Foreign Worker Levy (FWL) Waiver
  Other available grants and reimbursements
• Manage Corppass user access and maintenance.
• Handle Work Pass applications, renewals, and cancellations via WPOL and EPOL.
• Coordinate and track annual leave and employee attendance.
• Identify staff training needs and manage course enrolments.
• Manage insurance policies renewals and claims submission (e.g. medical, work injury).
• Perform general office administration and support ad-hoc tasks as needed.

Accounting & Finance Support:

• Prepare and assist in journal entries and month-end closing activities.
• Generate and issue sales invoices, ensuring accuracy and compliance.
• Maintain accounts receivable ledger, tracking payments and aging reports.
• Manage accounts payable, including data entry, invoice processing, and payments.
• Liaise with suppliers and subcontractors regarding payment and billing issues.
• Perform creditors’ reconciliation and resolve discrepancies.
• Prepare and process payments in a timely manner.
• Support any ad-hoc accounting duties as required.

Requirements:

• At least 2 years of experience in a similar administrative support role.
• Familiarity with Singapore statutory requirements (CPF, IR21, WPOL, EPOL, Corppass).
• Proficient in Microsoft Office (especially Excel, Word, and Outlook).
• Experience with accounting systems is advantageous.
• Strong organizational, communication, and problem-solving skills.
• High level of discretion when handling sensitive and confidential information.
• Able to manage multiple responsibilities with minimal supervision.