Administrative Assistant

SMRT Corporation Ltd; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Join a forward-thinking company where you will play a vital role in ensuring the efficient operation of vehicle maintenance services. This position involves compiling daily reports, managing service entries in SAP, and assisting in various administrative tasks. With a focus on customer satisfaction and collaboration with contractors, you'll contribute to the smooth functioning of operations. If you have a knack for organization and a passion for service, this is your chance to make a significant impact in a dynamic environment.

Qualifications

• At least 3 years of experience in a related field.
• Proficient in MS Office is an advantage.

Responsibilities

• Compile and circulate Vehicle Off Road status reports twice daily.
• Ensure accurate service entry keying in SAP for vehicle maintenance.
• Assist in office administration and customer service duties.

Skills

SAP

MS Office

Customer Service

Office Administration

Education

N Level Certificate

Job description

Responsibilities

• Ensure workshop daily Vehicle Off Road (VOR) status reports are compiled accurately and circulated by targeted time twice daily
• Ensure service entry keying in SAP pertaining to vehicle maintenance services from contractors are accurate
• Keeping track of contractual agreement amount is sufficient
• Provide secretarial function for Technician Dialogue Session and submit minutes on time
• Putting up Purchase Requisition (PR) promptly and perform goods receiving through SAP using SAP Code 103
• Assist in company events such as 7S day, Fruit Day, Engagement Day etc.
• Assist in office administration duties.
• Assist in customer service to handle Bus captain requests and reporting
• Collaborate with starter to provide on-time vehicle availability.
• Ensure job card is raised and tracked.
• Ensure Job card is TECO on time and accurately
• Handle customer satisfaction if any.
• Liaise with contractors (TNTS, LingJack, Fogmakers, Manufacturers, etc.) on repairs.
• Update Parts availability & status promptly

Qualifications & Work Experience

• Candidate should possess at least an “N” level certificate or equivalent
• At least 3 years of working experience in a related field is required.
• Proficient in MS Office is an advantage