Administrative Assistant

SMTP CONSULT PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A family office concierge service firm in Singapore is seeking a meticulous Office Assistant. You'll manage clerical tasks, coordinate meetings, and greet visitors. Proficiency in Microsoft Office, along with fluency in Mandarin and English, is essential. The ideal candidate is organized with strong multitasking abilities and a positive attitude toward learning. This role offers a dynamic environment where you can support business operations effectively.

Qualifications

• Excellent organizational and multitasking abilities are essential.
• Must communicate fluently in Mandarin and English.
• Proficiency in Microsoft Office is required.

Responsibilities

• Assist with data entry and other clerical tasks.
• Coordinate and schedule meetings and appointments.
• Greet visitors and provide assistance as needed.

Skills

Excellent organizational and multitasking abilities

Fluent in Mandarin and English

Proficiency in Microsoft Office

Attention to detail

Problem-solving skills

Ability to work independently

Team collaboration

Positive attitude

Ability to work under pressure

Education

Diploma or equivalent; additional qualifications are a plus

Job description

We are a family office concierge service firm that caters to our client’s needs as they immigrate to Singapore. Our goal is to help our clients with their relocation needs as they settle in Singapore and provide bespoke services based on their specific requirements.

Key Responsibilities:

• Assist with data entry, document preparation, and other clerical tasks
• Coordinate and schedule meetings and appointments
• Greet visitors and provide assistance as needed
• Handle basic bookkeeping tasks
• Assist in preparing reports, presentations, and spreadsheets
• Ensure confidentiality of sensitive information
• Ensure the cleanliness and tidiness of the office and pantry areas, and coordinate with cleaning services or other vendors as needed
• Collaborate with team members to support business operations
• Perform other related duties as assigned by management

Job Requirements:

• Excellent organizational and multitasking abilities
• Able to communicate fluently in both Mandarin and English, including with Mandarin-speaking clients and stakeholders
• Proficiency in Microsoft Office
• Attention to detail and problem-solving skills
• Ability to work independently and as part of a team
• Positive attitude and willingness to learn and adapt
• Ability to work under pressure
• Diploma or equivalent; additional qualifications are a plus

EA License Name & License Number: SMTP Consult Pte. Ltd. (23C1754)

EA Personnel Name & Registration Number: Toh Qiu Wei (R23116260)