Administrative Assistant

F.A.S.T. ELECTROMECH PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the electromechanical sector is seeking an Administrative Assistant to ensure smooth office operations. The role involves managing communication, scheduling, and documentation while upholding standards of professionalism and confidentiality. Ideal candidates will have strong organizational and communication skills, along with experience in administrative duties.

Qualifications

• Experience in administrative support roles preferred.
• Ability to manage multiple tasks and priorities.
• Excellent written and verbal communication skills.

Responsibilities

• Provides administrative support for efficient office operations.
• Manages calendars and travel arrangements for senior staff.
• Maintains filing systems and manages sensitive information.

Skills

Organizational Skills

Communication

Discretion

Time Management

Tools

Word Processing Software

Presentation Software

Job description

• Provides administrative support to ensure efficient office operations.
• Maintains physical and digital filing systems.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, signs for incoming packages, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Drafts and edits letters, reports, and other documents.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Uses word processing and presentation software to create and edit documents.
• Operates and maintains office equipment, including printers, copiers, and fax machines.
• Researches as requested and compiles and summarizes information for reports or presentations.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.