Administrative Assistant

McCann Worldgroup; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

A leading global creative solutions company is seeking an Administrative Assistant to ensure smooth operations and provide support to the HR team. The ideal candidate should be organized, proactive, and thrive in a fast-paced environment, handling tasks from greeting visitors to assisting in recruitment activities. This role promises a dynamic work atmosphere in a diverse, equality-focused workplace.

Qualifications

• Self-starter with strong initiative.
• Prior experience in administrative or HR functions preferred.
• Friendly and professional demeanor.

Responsibilities

• Serve visitors and maintain a professional reception.
• Manage meeting room bookings and office supplies.
• Support recruitment processes for intern roles.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Proactive attitude

Education

Relevant administrative qualification

Tools

Microsoft Office Suite

Job description

The Role

As an Administrative Assistant, you will play a key role in ensuring the smooth day-to-day operations of the office while supporting the HR team with essential tasks. This is primarily an administrative position, but you will also assist with HR-related activities such as recruitment coordination and internal communications. The ideal candidate is highly organized, proactive, and thrives in a fast-paced, people-oriented environment.

What You Will Do

• Serve as the first point of contact by welcoming visitors and maintaining a professional reception area.
• Handle inquiries from employees and external parties in a courteous and efficient manner.
• Manage meeting room bookings and ensure rooms are prepared with necessary equipment and materials.
• Receive, sort, and distribute mail and package deliveries.
• Maintain office and pantry supply inventory, placing orders as needed.
• Track office expenses and support timely processing of reimbursements and claims.
• Assist with coordinating office events and activities, including internal meetings, team engagements, and wellness programs.
• Support the recruitment process for intern roles, including job postings, resume screening, and interview scheduling.
• Help draft and send internal communications, such as new hire, birthday, and event announcements.
• Provide day-to-day administrative assistance to the HR team and other departments as required.

What We’re Looking For

• A self-starter with strong initiative and the ability to work independently or as part of a team.
• Highly organized with excellent attention to detail.
• Clear communicator with strong interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Skilled in multitasking and prioritizing tasks effectively.
• Friendly, approachable, and professional demeanor.
• Resourceful and solutions-oriented with a sense of urgency.
• Prior experience or exposure to administrative or HR functions (internship or full-time) is an advantage.

Who We Are

McCann Worldgroup, part of the Interpublic Group (NYSE: IPG), is a leading global creative solutions company. The company operates across 100+ countries with a shared mission to build enduring brands. Recently named Network of the Year by the Andys in 2024, McCann Worldgroup ranks as the Most Effective Agency Network in the Global Effie Index 2023 for the fifth time. Our core network includes McCann, MRM, CRAFT, and FutureBrand, and we work alongside Momentum Worldwide, Weber Shandwick, and UM to deliver marketing solutions that span every area of creativity.

We celebrate diversity in the workplace! McCann Worldgroup is an equal opportunity employer and does not discriminate based on race, color, gender, religion, age, sexual orientation, national origin, disability, marital status, veteran status, or any other protected status.