Administrative Assistant

inMy Jet; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Jet Aviation Singapore is seeking an Administrative Assistant to support day-to-day operations of the assigned department. You will handle word processing, data-entry and communications, providing confidential administrative support to managers and maintaining files, calendars, and travel plans.

The role requires a high school diploma or equivalent, plus vocational training or 2–4 years of relevant experience. Strong English communication skills and proficiency in Microsoft Office are essential.

Qualifications

• High school diploma or equivalent is required.
• Job relevant vocational training/technical apprenticeship or 2–4 years of relevant administrative experience is preferred.
• Solid skills in general administration and organization.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Good communication skills and excellent written/verbal English.

Responsibilities

• Provides secretarial/administrative support to managers with confidentiality and tact.
• Uses business software to prepare correspondence, reports, presentations, agendas and minutes.
• Responds to routine inquiries and directs calls, visitors, mail and email.
• Maintains files, calendars, and diaries; arranges travel and meeting logistics; tracks expenses.

Skills

Data entry

Word processing

Communications

MS Office

English proficiency

Education

High school diploma or equivalent

Vocational training / technical apprenticeship

Tools

Microsoft Office

Job description

# Administrative AssistantJet AviationSingapore, SG, 7978003 days agoJob descriptionPosition SummaryAs the Administrative Assistant, you will support the day-to-day operations of the assigned department by performing general administrative duties. Responsibilities include word processing, data-entry and communications.Main Responsibilities― Provides secretarial/administrative support directly to managers, exercising confidentiality, tact and diplomacy― Uses business software applications (e.g., word processing, presentation and spreadsheet) to prepare correspondence, reports, presentations, agendas, minutes, etc.;― Prepares responses to routine correspondence and inquiries― Receives, screens and directs incoming calls, visitors, mail and e-mail― Maintains files, records, calendars and diaries; typically arranges business travel, coordinates meeting arrangements, and tracks expensesMain Responsibilities Cont.Minimum Requirements― High school diploma or equivalent― Job relevant vocational training/ technical apprenticeship or 2-4 years of relevant work experience as an administrative assistant― Solid skills in general administration― Solid knowledge of business software applications (Microsoft Office)― Good communication skills― Good English language skills (spoken and written)Desired Characteristics― Excellent communications, customer service and people skills― Results driven – able to execute with high personal accountability― Strong initiative and self-direction― Strong personal values corresponding with Jet Aviation values (Trust, Honesty, Alignment, Transparency)Physical DemandsThe physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.Work EnvironmentThe employee must be able to work in both a heavy maintenance environment and in upscale customer areas. The noise level in the work environment is usually moderate with occasional high volume when aircrafts arrive/depart. The employee is frequently exposed to vibration. Occasional fuel fumes may permeate the workplace. Employee must be willing and able to work in all types of weather conditions. The noise level in the work environment is usually loud. The Hangar environment may be extreme hot and cold during certain seasons of the year.