Administrative Assistant

CSC (Corporation Service Company); Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Support Specialist to join their corporate secretarial team. In this role, you will provide essential administrative assistance, maintain client records, and ensure smooth operations through effective communication with clients and vendors. The ideal candidate will have a proactive attitude, strong organizational skills, and proficiency in MS Office. This position offers an opportunity to strengthen relationships with customers and contribute to the company's success in a dynamic work environment.

Qualifications

• Minimum 1 year of experience in administrative roles.
• Detail-oriented with strong ownership of work.
• Proficient in MS Office, especially Excel and Word.

Responsibilities

• Provide administrative support to the corporate secretarial team.
• Maintain files and prepare corporate secretarial documents.
• Liaise with clients and coordinate with internal and external parties.

Skills

Administrative Support

Multitasking

Detail Oriented

Interpersonal Skills

Organizational Skills

Communication Skills

Proficient in MS Office

Job description

Responsibilities:

• Provide administrative support to the corporate secretarial team on various matters, including but not limited to:
• Updating of clients’ minutes book and internal database.
• Maintaining of files (including job files, vendor files and other files related to the Company's operations)
• Preparation of corporate secretarial documents
• Handling mails and courier services
• Assisting with billing matters including matching of invoices, preparation of payment vouchers and tracking of payment status. Manage/liaise with vendors or external parties whenever necessary
• Liaise with clients on general administrative matters
• Liaise and coordinate with internal and external parties, including solicitors and regulatory bodies when required
• Strengthen long-term relationships with our customers and business partners by providing excellent services
• Any other Ad-hoc duties as assigned

What technical skills, experience, and qualifications do you need?

• Minimum 1 year of prior experience in similar administrative roles
• Able to multitask and work within tight timeline
• Detail oriented; demonstrates thoroughness and strong ownership of work
• Positive working attitude with pleasant personality
• Pro-active, self-motivated, independent and responsive
• Good interpersonal, organizational and communications skills
• Proficient in MS Office (MS Excel and MS Word)