Administrative Assistant

SAFFRONS @ 1163 PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore seeks a dedicated Administrative Support Officer. The role entails managing calls, assisting with HR functions, and providing general administrative support. Ideal candidates should possess a pleasant demeanor, strong communication skills, and at least a diploma qualification, alongside relevant work experience.

Qualifications

• Pleasant disposition and willing to learn.
• Minimum 2 years relevant experience required.

Responsibilities

• Handle incoming calls and general enquiries.
• Provide administrative support to HR and Operations departments.
• Maintain HR database and assist in recruitment processes.

Skills

Good telephone etiquette

Customer service skills

Interpersonal skills

Communication skills

Organizational skills

Proactive attitude

Multi-tasking

Education

NITEC/Diploma

Tools

MS Office

Job description

Job description

• Handles all incoming telephone calls, attend to general enquiries and ensure that all calls are correctly routed, to take and distribute messages accurately;

• Greet and receive visitors promptly & courteously, to determine the nature of their visit so as to alert the appropriate party or direct visitors to the appropriate office, department or employee;

• Sort all incoming/outgoing mail and packages.

• Responsible for updating all telephone directories;

• Provide support on recruitment and payroll matters as and when necessary

• Provide administrative support to the HR Dept & Operations Dept, i.e. ordering stationery, arranging courier services, and etc.

Requirements:

• Pleasant disposition, good attitude and willing to learn

• Good telephone etiquette and customer service skills

• Good interpersonal and communication skills

• Organized, responsible and meticulous

• Good attitude, willingness to learn

• Pro-active and initiative

• Ability to multi-task and perform under pressure

• At least a NITEC/Diploma

• Proficient in MS Office

• Min 2 years of relevant experience

• Responsible for the upkeep of HR database

• Scan, copy and file correspondences