Administrative Assistant

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A global facilities management firm in Singapore is looking for a candidate to handle cost estimations, budgetary control, and ensure timely submission of payment claims. The ideal candidate should have a Higher Nitec or Diploma in any discipline, be proficient in Microsoft Office tools, and have prior administrative experience considered advantageous. The company promotes a rewarding work environment with career development opportunities.

Benefits

Flexible work environment

Career development opportunities

Diversity and inclusion initiatives

Qualifications

• Proficient in Microsoft Office tools.
• Prior administrative experience is an advantage.

Responsibilities

• Prepare cost estimations and ensure timely submissions to approval.
• Conduct budget control of Contractor's works.
• Evaluate and certify Contractors' invoices.

Skills

Microsoft Office (Excel, PowerPoint, Word)

Administrative skills

Education

Higher Nitec / Diploma in any discipline

Job description

About the job:

1. Prepare cost estimation, endorse, and ensure timely submission to the Superintending Officer for approval.
2. Prepare financial projection and carry out budgetary and expenditure control of Contractor's works.
3. Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term.
4. Evaluate and carry out joint measurement with Contractors on their claims for Works Orders (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates.
5. Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates.
6. Check, certify, and confirm Contractors' invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable.
7. Compile all payment claims, interim certificates, work orders (including Bills of Items of works), and invoices and ensure timely submission to the Superintending Officer for payment.
8. Collate all-star rates and quotation rates, analyze and review them to feed forward for future procurement.

About You:

• Higher Nitec / Diploma in any discipline.
• Able to use Microsoft Office tools such as PowerPoint, Excel, and Word.
• Prior administrative experience will be an added advantage.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop, and live, working at Cushman & Wakefield means you will benefit from:

• Being part of a growing global company.
• Career development and a promote-from-within culture.
• An organization committed to Diversity and Inclusion.

We're committed to providing work-life balance for our people in an inclusive, rewarding environment.

We achieve this by providing a flexible and agile work environment focused on technology and autonomy to help our people achieve their career ambitions.

We focus on career progression and foster a promotion-from-within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional, and technical capabilities, and we reward with a comprehensive employee benefits program.

We have a vision of the future, where people simply belong.

That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, color, religion, gender, national origin, sexual orientation, gender identity, or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond just talking about it - we live it. If you want to live it too, join us.