Administrative Assistant

International Catering Pte Ltd; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A leading company in the catering industry is seeking a General Administrative Support professional to facilitate smooth operations across various departments. The role involves administrative duties, invoice processing, sales support through cold calling, and maintaining corporate records. Ideal candidates will possess strong organizational and communication skills, ensuring effective collaboration and operational efficiency.

Qualifications

• Experience in office administration and support roles.
• Ability to handle invoices and coordinate with vendors.
• Strong communication skills for sales support.

Responsibilities

• Perform general office administration duties.
• Assist in checking and processing invoices.
• Conduct cold calling to promote sales.

Skills

Office Administration

Invoice Processing

Sales Skills

Record Keeping

Communication

Job description

General Administrative Support

• Perform general office administration duties to ensure smooth day-to-day operations.
• Provide administrative support to various departments, ensuring timely and accurate execution of tasks.
  
  

Accounts Department Support

• Assist in checking and processing of invoices and other accounting documents.
• Coordinate with vendors or internal stakeholders regarding invoice discrepancies or clarifications.
  
  

Operations Department Support

• Handle administrative duties related to licensing, renewals, and compliance documentation.
• Assist in maintaining operational records and other logistics as needed.
  
  

Corporate Administration

• Maintain and organize contracts, agreements, and important company documents.
• Ensure accurate and up-to-date record-keeping for corporate files.
  
  

Sales Support – Cold Calling And Lead Conversion

• Conduct cold calling to potential clients to promote and close in-house sales.
• Follow up on sales leads, provide product/service information, and close deals effectively.
• Maintain a database of prospects and update the CRM system with all sales activities.
  
  

Other Duties

• Assist in ad-hoc administrative tasks as assigned by management.
• Support other departments when necessary to ensure cross-functional collaboration.