ADMINISTRATIVE ASSISTANT

FK HUMAN RESOURCES PRIVATE LIMITED; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a dedicated Administrative Coordinator to enhance operational efficiency. In this role, you will plan, coordinate, and streamline administrative procedures while ensuring effective communication within the organization. You'll recruit and train personnel, manage schedules, and oversee office activities. This position offers a dynamic environment where your organizational and leadership skills can shine. If you are a proactive problem-solver with a knack for multitasking, this opportunity is perfect for you!

Qualifications

• Proven experience in administration-related roles.
• In-depth understanding of office management procedures.

Responsibilities

• Plan and coordinate administrative procedures to streamline processes.
• Recruit and train personnel, manage schedules and deadlines.

Skills

Office Management

Financial Management

Problem-Solving

Organizational Skills

Leadership Skills

Multitasking

Tools

MS Office

Job description

Responsibilities

• Plan and coordinate administrative procedures and systems and devise ways to streamline processes.
• Recruit and train personnel and allocate responsibilities and office space
• Assess staff performance and provide coaching and guidance to ensure maximum efficiency
• Ensure the smooth and adequate flow of information within the company to facilitate other business operations
• Manage schedules and deadlines
• Monitor inventory of office supplies and the purchasing of new material with attention to budgetary constraints
• Monitor costs and expenses to assist in budget preparation
• Organize and supervise other office activities (recycling, renovations, event planning etc.)
• Ensure operations adhere to policies and regulations
• Keep abreast with all organizational changes and business developments.
• Any ad-hoc jobs as assigned.

Requirements

• Proven experience as administration related roles.
• In-depth understanding of office management procedures and departmental and legal policies
• Familiarity with financial and facilities management principles
• Proficient in MS Office
• An analytical mind with problem-solving skills
• Excellent organizational and multitasking abilities
• A team player with leadership skills