Administrative Assistant

ABSOLUT POH TEO INVESTMENT HOLDING LLP; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local investment firm in Singapore seeks an Administrative Assistant to provide support in office operations. Responsibilities include managing correspondence, scheduling meetings, and maintaining filing systems. Candidates should have at least 2 years of experience and proficiency in MS Office. Strong communication and organizational skills are essential for this role.

Qualifications

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Excellent written and verbal communication skills.
• High level of discretion and professionalism.

Responsibilities

• Handle office correspondence and respond promptly.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Maintain filing systems while ensuring confidentiality of documents.

Skills

Administrative support

Communication skills

Organizational skills

Problem-solving

Time management

Education

Diploma or degree in Business Administration

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Purpose

To provide administrative and clerical support to ensure the efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities

• Handle office correspondence (emails, phone calls, mail) and respond promptly.
• Maintain filing systems, both electronic and physical, ensuring confidentiality of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documents as required.
• Manage office supplies inventory and place orders when necessary.
• Assist with HR-related tasks such as maintaining employee records and supporting recruitment processes.
• Provide general administrative support to various departments as needed.
• Ensure compliance with company policies and procedures.

Requirements & Skills

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.

Education & Experience

• Diploma or degree in Business Administration or related field (preferred).
• At least 2 years of relevant administrative experience.