Administrative Assistant

Jones Lang LaSalle Incorporated; Singapore; On-site; USD 40,000 - 80,000; Full time

Job summary

An established industry player is seeking an administrative professional to join their dynamic team. This role involves managing essential administrative functions, maintaining financial records, and ensuring the upkeep of office equipment. You will play a vital part in supporting the operations of a leading global real estate firm, contributing to a brighter future for clients and communities. If you are detail-oriented and passionate about providing excellent support, this is an exciting opportunity to grow your career in a collaborative environment.

Qualifications

• Experience in administrative tasks such as filing and data management.
• Strong financial record-keeping skills and attention to detail.

Responsibilities

• Manage document filing and maintain building records.
• Handle financial transactions and liaise with the accounts department.
• Attend to inquiries and maintain office equipment.

Skills

Document Filing

Data Management

Financial Record Keeping

Customer Service

Inventory Management

Education

High School Diploma

Associate's Degree in Business Administration

Job description

JLL empowers you to shape a brighter way.

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Administrative Functions

• Carry out proper filing of documents.
• Processing of resident’s applications for use of facility, access cards, update of personal particulars, renovation, moving, and etc.
• Update and maintain data and building information & records.
• Keep stock and ordering of office inventories.
• Provide administrative reports and support for the preparation and convening of council meetings and general meetings of the Management Corporation.

Financial Functions

• Issue receipts and manage refunds of deposits.
• Liaise with HQ Accounts department in the accounts receivables and payable matters.
• Update and keep records of all monetary transactions.
• Carry out daily closing of the accounts of monies received and hand over to Condo Manager based on the receipts and banking slips.

Maintenance Functions

• Attend inquiries and complaints.
• Upkeep the office accessories and equipment and liaise with vendors / suppliers to repair and replace office accessories and equipment.

Location:

On-site –Singapore

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements. We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here .

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may contact us at Accommodation Requests . This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

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At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each ofusunique. We help ourpeople thrive, grow meaningful careersand find a place where they belong.Together, we strive to be exceptional and shape a better world.

For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visitjll.com .