Administrative Assistant

T-STAR (PTE. LTD.); Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading construction company in Singapore is seeking an Office Administrator to manage daily operations and support project teams. The ideal candidate will oversee office tasks, handle documentation, and ensure compliance with health and safety regulations. Strong organizational skills and proficiency in Microsoft Office and construction software are essential for success in this role.

Qualifications

• Requires strong organizational and multitasking skills.
• Excellent communication skills are necessary.
• Experience in a fast-paced construction environment preferred.

Responsibilities

• Manage daily office operations and support project teams.
• Assist in preparing and managing construction documents.
• Coordinate with contractors and maintain safety compliance.

Skills

Organizational skills

Multitasking

Communication

Attention to detail

Problem-solving

Education

Proficiency in Microsoft Office

Knowledge of construction documentation

Tools

Procore

QuickBooks

Sage

Job description

Job Description :

We are seeking a highly organized and detail-oriented Office Administrator to join our construction company. The ideal candidate will oversee daily administrative tasks, manage office operations, and support project teams. This role requires strong multitasking abilities, excellent communication skills, and experience in a fast-paced construction environment.

Key Responsibilities:
Office Administration & Coordination:

• Manage daily office operations, ensuring smooth workflow.
• Maintain office supplies, equipment, and inventory.
• Organize and maintain filing systems (both digital and physical).
• Handle incoming calls, emails, and correspondence.
• Support management with scheduling meetings and appointments.

Project & Document Management:

• Assist in preparing and managing construction documents, permits, and contracts.
• Maintain project records, reports, and timesheets.
• Track project expenses and process invoices.
• Coordinate with contractors, suppliers, and clients regarding administrative tasks.

HR & Payroll Support:

• Assist with onboarding new employees, including paperwork and safety training documentation.
• Maintain employee records and timesheets.
• Process payroll-related documents and liaise with accounting teams.

Health & Safety Compliance:

• Ensure that safety documentation and procedures are up to date.
• Assist in coordinating safety meetings and training sessions.
• Maintain compliance with industry regulations and company policies.

Qualifications:

• Strong organizational and multitasking abilities.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and construction-related software (e.g., Procore, QuickBooks, or Sage).
• Knowledge of construction documentation, contracts, and compliance regulations.
• Excellent communication skills, both written and verbal.
• Ability to work independently and as part of a team.
• Attention to detail and problem-solving skills.