Administrative Assistant

PUREGOLD.SG PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A local company in Singapore is seeking an experienced Administrative Assistant to support operations. The role involves maintaining records, providing excellent customer service, and assisting various teams. Candidates should have at least GCE ‘O’ Level, proficiency in Microsoft Office, and a minimum of 3 years of experience. Strong organizational, analytical, and communication skills are essential. Interested applicants should submit their resume along with expected salary and notice period.

Qualifications

• Minimum 3 years working experience required.
• Detail oriented and able to manage multiple priorities.
• Able to work independently with minimal supervision.

Responsibilities

• Provide administrative assistance to ensure effective operations.
• Maintain administrative files and update records.
• Greet clients and provide excellent customer service.

Skills

Proficient in Microsoft Office applications

Organizational skills

Analytical skills

Communication skills

Problem solving

Education

GCE ‘O’ Level or equivalent

Job description

Responsibilities:

• Work closely with the Operations Manager, responsible for providing administrative and clerical assistance to ensure effective and efficient operations of the company.
• Maintain administrative files, to ensure data and records are in an effective, up-to-date and accurate manner.
• Receives and greet clients, visitors and guests, provide excellent customer service.
• Receive, sort and distribute daily mail, documents, packages and courier deliveries.
• Provide administrative support tasks to other teams, maintain and update calendars, schedule meetings.
• Manage the office supplies such as stationery and keep inventory of stock.
• Perform data entry, assist with monthly stock taking.
• Ad-hoc duties allocated by Manager.

Requirements:

• Candidate must possess at least GCE ‘O’ Level or equivalent, minimum 3 years working experience.
• Proficient in Microsoft Office applications.
• Positive, be proactive, detail oriented and collaborative with good organizational skills to deftly manage the multiple competing priorities of the role.
• Possess good working attitude, reliable, flexible, enthusiastic, helpful and self-motivated.
• Pleasant with exceptional analytical skills, good verbal and written communication skills, able to communicate clearly and concisely, both in written and verbal formats.
• Ability to prioritize work, meticulous and attention to details and high accuracy of work, result oriented focus.
• A great problem solver, ability to work independently with minimal supervision.
• Ability to be a team player, works effectively with various levels within an organization, including senior-level leadership, professionals and staff and quickly build relationships.
• Interested candidate with the above qualification and experience, kindly forward your details resume in MS Word format to [e-mail]. Please include the following information in your resume:
• Expected salary;
• Last drawn and/or current salary;
• Reasons for leaving current and/or previous employment; and
• Date of availability and/or Notice Period.

All application will be treated strictly confidential and only shortlisted candidate will be notified.