ADMINISTRATIVE ASSISTANT

ROYAL PROFESSIONAL PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player is seeking a proactive and detail-oriented individual to join their team in an administrative capacity. The role involves supporting the sales team through the pre-sales process, preparing quotations and proposals, and providing essential administrative support to ensure smooth office operations. The ideal candidate will possess strong Microsoft Office skills and a positive attitude, thriving in a collaborative environment. This is a fantastic opportunity to contribute to a dynamic team and enhance your professional skills in a supportive workplace.

Qualifications

• Previous experience in a similar administrative role.
• Strong proficiency in Microsoft Office applications.

Responsibilities

• Prepare quotations and proposals for the sales team.
• Provide administrative support to enhance company operations.
• Communicate with clients regarding proposals and discrepancies.

Skills

Microsoft Office

Communication Skills

Multi-tasking

Job description

Salary Range

$2600 - $3500

Job Scope / Responsibilities

1. Responsible for the pre-sales process, including preparing quotations and proposals to support the sales team.
2. Provide general administrative support to enhance company operations and ensure smooth office functioning.
3. Maintain organized and up-to-date files and records using effective filing systems.
4. Communicate with clients to address discrepancies or questions related to quotations and proposals.
5. Coordinate with internal departments to gather required information for proposal development and ensure timely submission.
6. Monitor and track proposal deadlines and submissions to ensure timely follow-ups.
7. Handle incoming inquiries via email or phone and provide appropriate responses or escalate when necessary.
8. Perform any other work-related tasks as required or assigned by management.

Requirements and Qualifications

• Previous working experience in a similar role.
• Strong Microsoft Office skills (Outlook, Excel, Word).
• Fluent in English (both written & spoken).
• Multi-tasking aptitude.
• Team player with a positive attitude.
• Work schedule: 5 days a week.