Administrative Assistant

ROYAL SPEED PTE. LTD.; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is seeking a detail-oriented Administrative Assistant to support core administrative tasks. This role involves managing calendars, scheduling meetings, and ensuring effective communication within the team. You will also assist with event planning, data entry, and financial tasks, making it a dynamic position with varied responsibilities. If you're organized, have excellent communication skills, and thrive in a fast-paced environment, this opportunity is perfect for you. Join a forward-thinking company where your contributions will be valued and impactful.

Qualifications

• Strong communication skills for interacting with colleagues and clients.
• Ability to manage multiple tasks and prioritize work effectively.

Responsibilities

• Managing calendars, scheduling meetings, and coordinating appointments.
• Maintaining filing systems, organizing documents, and managing databases.

Skills

Communication Skills

Organizational Skills

Time Management

Computer Proficiency

Problem-Solving

Attention to Detail

Tools

Microsoft Office Suite

Job description

Core Administrative Tasks:

• Scheduling and Calendar Management: Managing calendars, scheduling meetings, and coordinating appointments for staff.
• Communication: Answering phones, handling emails, drafting memos and reports, and distributing correspondence.
• Record Keeping: Maintaining filing systems, organizing documents, and managing databases.
• Travel Arrangements: Booking travel and handling travel-related expenses.
• Office Support: Ordering office supplies, managing inventory, and providing general support to other staff.

Additional Responsibilities:

• Event Planning: Assisting with planning and coordination of events.
• Data Entry and Analysis: Entering data into spreadsheets, databases, or other systems, and potentially analyzing data.
• Financial Tasks: Assisting with bookkeeping, expense tracking, and invoice management (depending on the specific role and company).
• Meeting Support: Taking meeting minutes, preparing agendas, and coordinating logistics.
• Project Management: Assisting with project coordination and tracking.
• Welcoming Visitors: Greeting and assisting visitors at the reception desk.

Skills Required:

• Communication Skills: Strong written and verbal communication skills for interacting with colleagues, clients, and vendors.
• Organizational Skills: Ability to manage multiple tasks, prioritize work, and stay organized.
• Time Management: Effectively managing time and meeting deadlines.
• Computer Proficiency: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and other relevant software.
• Problem-Solving: Ability to identify and resolve issues effectively.
• Attention to Detail: Ensuring accuracy and thoroughness in all tasks.