ADMINISTRATIVE ASSISTANT

THISS Technologies - BIRDSAT; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A technology firm in Singapore is seeking an Administrative Assistant to support various business functions, including logistics, procurement, and human resources. Ideal candidates should possess a diploma in Business Administration and professional English skills. This role is suitable for both experienced individuals and those willing to learn, offering a dynamic work environment. Proficiency in Microsoft Office, particularly Excel, is required. Knowledge of Xero and logistics processes is a plus.

Qualifications

• Minimum qualification of ITE or Diploma in Business Administration.
• Professional level English language skills required.
• Proficient use of Microsoft Office, especially Excel.

Responsibilities

• Assist with general business administrative functions.
• Handle day-to-day data entry into accounting systems.
• Manage procurement and purchasing functions.

Skills

Microsoft Office proficiency

Organizational skills

Multitasking

English language skills

Initiative

Education

Diploma in Business Administration

Tools

Xero accounting software

Job description

Job Description

• Assist with general business administrative functions for accounts, logistics, procurement, human resource management, travel administration and office management.
• Assist with the preparation and processing of commercial documents such as quotations, purchase orders, invoices and delivery orders.
• Handle day-to-day data entry into accounting systems
• Procurement and purchasing functions including: sourcing vendors and quotations, preparation of purchase orders and maintenance of approved vendor list
• Handling shipping / deliveries, incoming / outgoing goods inspections, arranging for shipments and maintaining delivery records.
• Human resource administration including leave processing, timesheet collation for cost allocation and expense claims.
• Administration of fixed assets and inventories, including control and record-keeping for goods movements.
• Handling incoming orders from customers, issuing outgoing purchase orders to suppliers
• Assist with travel arrangements and administration including flight and accommodation booking and expense filing.
• Answering and directing incoming phone calls.
• Manage office supplies and purchasing, arrangements for employee or corporate functions.
• Meticulously organized digital and physical filing in line with the QMS process in particular for commercial control documents.
• Perform any other ad-hoc duties as assigned.
  
  

Essential

SKILLS / QUALIFICATIONS

• Minimum ITE, Diploma in Business Administration or related fields.
• Qualified candidates with no prior experience who demonstrate a strong interest and willingness to learn are encouraged to apply.
• Professional level English language skills – both written and verbal.
• Proficient with Microsoft Office applications, in particular the advanced use of Excel.
• Meticulous, highly organized, takes initiatives, fast learner
• Ability to multitask and prioritize
  
  

Desirable

• Higher level qualification in a related field.
• Mandarin language skills – both written and verbal. This is desirable in order to communicate effectively with our customers and international associated companies.
• Experience with Xero accounting software.
• Experience working in an ISO 9001 compliant environment.
• Familiarity with international shipping and logistics including import / export processes.