Administrative Assistant

CCECC SINGAPORE PTE LTD; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking a Junior Admin Executive to provide support for HQ operations and assist the Managing Director in various office matters. Responsibilities include handling administrative tasks, organizing meetings, and coordinating corporate events. The ideal candidate should have strong organizational skills and the ability to work independently. This is an excellent opportunity to grow in an administrative role within a dynamic environment.

Qualifications

• Prior administrative experience is a plus.
• Excellent organizational skills and attention to detail are required.
• Good communication skills, both written and verbal, are necessary.

Responsibilities

• Provide administrative support for HQ operations.
• Assist the Managing Director in scheduling and coordination.
• Organize corporate events and company functions.

Job description

Position Title: Junior Admin Executive
Department: Administration
Work Location: HQ Office

Primary Role

To provide administrative support for HQ operations and assist the Managing Director in day-to-day coordination, scheduling, and office matters, ensuring smooth and efficient workflow.

Key Responsibilities

1. Office Administrative Support

• Handle general office administrative tasks, including filing, documentation, and record keeping.
• Coordinate procurement and replenishment of office supplies and stationery.
• Assist in arranging corporate gifts, company souvenirs, and related orders.
• Liaise with vendors and service providers for office-related requirements.

2. Managing Director Support

• Arrange, confirm, and coordinate meetings for the Managing Director.
• Maintain and update the Managing Director’s schedule/calendar.
• Send reminders for upcoming meetings, deadlines, or important events.
• Prepare meeting materials, take meeting minutes, and distribute notes to relevant parties.

3. Event & Coordination Support

• Assist in organizing corporate events, staff gatherings, and company functions.
• Coordinate logistics for meetings, presentations, or visits.

4. General Administrative Duties

• Handle incoming calls, emails, and correspondence as required.
• Maintain confidentiality of sensitive company and management information.
• Undertake any other administrative tasks or ad-hoc duties assigned by the immediate superior or the Managing Director.