Administrative Assistant

Borr Drilling; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading education institution in Singapore seeks a Corporate Support Officer to assist in administrative tasks ensuring smooth operations. The role demands effective communication and organization skills, handling student affairs and providing support to the management team. Candidates with relevant experience in school settings are preferred.

Qualifications

• Minimum GCE 'O' levels or equivalent with competence in English and a second language.
• Good communication skills and team orientation.
• Relevant experience in administration preferred.

Responsibilities

• Assist with administrative duties including managing reception and handling calls.
• Update students’ class attendance and maintain filing system.
• Facilitate students’ health-related matters.

Skills

Communication

Teamwork

Independence

Education

Minimum GCE 'O' levels or equivalent

NITEC or Diploma

Tools

Microsoft Office

Job description

Grace Orchard School (“School”) serves students who have been diagnosed with Mild Intellectual Disability (MID), some of whom also have Mild Autism Spectrum Disorders (ASD). An initiative of True Grace Presbyterian Church and Providence Presbyterian Church, the School operates under the umbrella of Presbyterian Community Social Services, providing a nurturing and empowering learning environment for every student.

Job Description

The Corporate Support Officer will report to the Manager (Admin and Finance) to provide clerical and administrative support for the smooth and effective day-to-day operations of the school. You will be involved in various aspects of the school administration and operations such as frontline service, procurement, student affairs, as well as personnel matters.

Responsibilities

• Assist with administrative and clerical duties including the management of the reception counter of the general office.
• Handle calls and enquiries, answer and/or transfer of phone calls and take down messages as required.
• Oversee and manage the key retrieval system.
• Attend to students’ needs at sick bay such as injuries and other safety/health-related matters.
• Facilitate & seek management’s approval for student’s early dismissal.
• Update students’ class attendance for teachers who are not in school.
• Print circulars, letters, assessment papers and office memoranda.
• Prepare and verify correspondence and documents.
• Maintain and update a systematic filing system.
• Requisite, replenish and distribute stationery, first-aid and other supplies as required.
• Purchase & keep track of breakfast for students on financial assistance schemes (FAS).
• Facilitate students’ annual dental & health check up with Health Promotion Board.
• Process students’ Development Disability Register (DDR) identity card applications.
• Schedule, prepare and set-up meetings, including buying refreshments for meetings.
• Perform other duties as assigned by the Manager and School Management.
  
  

Requirements

• Minimum GCE 'O' levels or equivalent with competence in English and a second language.
• NITEC or Diploma will be an advantage.
• Good communication skills and the ability to work in a team, as well as independently.
• Relevant work experience in general administration, personnel, procurement, and training administration. Work experience in school administration will be favourable.
• Familiar with Microsoft Office applications and comfortable in using IT systems.