Administrative Assistant

Barnes Aerospace; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in the aerospace sector is seeking an administrative personnel with procurement responsibilities. This role involves managing inventory processes, liaising with suppliers, and ensuring timely purchase requisitions in a dynamic environment. Candidates should possess strong organizational skills and basic sourcing experience.

Qualifications

• Minimum 1-year administrative experience and basic sourcing/purchasing capabilities.
• Ability to meet deadlines and multi-task in a fast-paced environment.
• Good communication and interpersonal skills.

Responsibilities

• Close inventory jobs weekly and maintain PO due dates on non-inventory Purchase Orders.
• Liaise with suppliers on waste disposal and maintain inventory management.
• General admin duties and other assigned tasks.

Skills

Communication

Organization

Data Entry

Education

GCE 'O' Level / Nitec / Higher Nitec or equivalent

Tools

MS Office

Job description

Core Responsibilities:

• Close Inventory JOBS on a weekly basis initiated by Finance.

• Coordinate missing PO details for consumable delivery orders before handing over to Receiving Department for receipts.

• Sourcing for shopfloor consumables and other office suppliers

• Issuance of inventory and non-inventory PO and printing of JOBS.

• Maintenance of PO due dates on non-inventory Purchase Orders

• Maintenance of Planning/Purchasing Parameters based on given instructions.

• Stationery, Pantry and Safety PPE inventory management and purchase.

• Entry of E-Tracking on Government Chemical and Waste Disposal.

• Initiate purchase requisition for cylindrical gas and the water dispenser.

• Liaise with suppliers on waste disposal or suction, water dispenser maintenance and ensure supplies of cylindrical gas.

• General admin duties

• Other duties as assigned.

Qualifications:

• Min. 1-year administrative experience and basic sourcing/ purchasing capabilities.

• Ability to meet deadlines

• Good communication & interpersonal skill

• Good organization skill and able to multi-task in a fast-paced environment

• Proficient in MS Office

• Accurate in data entry

Education Requirements:

• GCE “O” Level / Nitec / Higher Nitec or equivalent