Administrative Assistant

JOE GREEN PTE. LTD.; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

A leading company in Singapore is seeking an administrative professional to manage work permits and recruitment processes for foreign staff. The ideal candidate will have a diploma or bachelor's degree in Business Administration, with 1 to 3 years of experience in a similar role. Strong communication skills in English, Mandarin, and BM are essential, along with proficiency in Microsoft Office. This role may require travel to Johor Bahru for coordination of medical check-ups.

Qualifications

• 1 to 3 years of admin experience preferred.
• Willing to travel to JB when required.

Responsibilities

• Apply for new work permits for foreign staff and workers.
• Monitor expiry dates and ensure timely renewal of work permits.
• Source and coordinate recruitment for any vacant or replacement positions.

Skills

Communication in English

Communication in Mandarin

Communication in BM

Proficiency in Microsoft Office

Education

Diploma/Bachelor in Business Admin or related field

Job description

Key Responsibilities

• Apply for new work permits for foreign staff and workers.
• Monitor expiry dates and ensure timely renewal of work permits.
• Apply for special passes for foreign staff and workers when necessary.
• Handle cancellation of permits when necessary.
• Prepare and submit required documentation to immigration and relevant authorities.
• Arrange and coordinate FOMEMA medical check-ups in Johor Bahru.
• Liaise with workers, agents, government bodies, and clinics to ensure smooth processes.
• Maintain accurate records of permits and medical reports.
• Source and coordinate recruitment for any vacant or replacement positions.
• Perform ad-hoc tasks assigned by management.

Requirements

• Diploma/Bachelor in Business Admin or related field.
• 1 to 3 years of admin experience preferred.
• Good communication in English, Mandarin and BM.
• Proficient in Microsoft Office.
• Willing to travel to JB when required.