Administrative Assistant

SHANYI PTE. LTD.; Singapore; On-site; SGD 28,000 - 40,000; Full time

Job summary

A leading company is looking for an Administrative Officer to join their team. The role involves providing comprehensive administrative support, coordinating activities, managing documentation, and assisting with insurance claims. Candidates should possess a GCE 'O' Level or Diploma and demonstrate a responsible and positive attitude toward their work.

Qualifications

• GCE 'O' Level or Diploma required.
• Responsible and positive attitude essential.

Responsibilities

• Coordinate office activities and provide general administrative support.
• Manage billing documents and foreign worker deployment.
• Administer insurance and document management tasks.

Skills

Responsibility

Positivity

Education

GCE 'O' Level

Diploma

Job description

• Job Highlights
• 5 days work week
• Immediate position available

Job Description

• Working Independently
• Answering phone calls
• Coordinate office activities
• Provide general administrative support including data entry, filling, etc.
• Other ad-hoc duties assigned by management
• Preparation of all Billing documents for Business Units (*Credit Note, Quotations, Delivery Orders (DOs), Invoices).
• Monitor, update foreign workers’ deployment including handling of recruitment, renewal of foreign workers work pass application and cancellation.
• Maintain and update training records for all employees.
• Arrange regulatory training eg. Safety Orientation Course (SOC) and related skill tests.
• Administer insurance related issues covering reporting, submission and settlement of claims.
• Assist to manage and maintain all administration-related works in the office.
• Liaise and co-ordinate with site personnel on administration issues.
• Document management and filing.
• Manage overhead contracts, invoices and payments.
• Help manage staff medical insurance.
• Administrative support to top management – as required.

Job Requirements:

• GCE 'O' Level or Diploma
• Responsible and positive attitude