Administrative Assistant

Mooreast Asia; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A leading provider of mooring solutions in Singapore is seeking an Administrative Assistant to support Executive Directors and the CEO. Responsibilities include scheduling meetings, preparing reports, and general office management. The ideal candidate has a diploma in Business Administration and 1-2 years of relevant experience. This full-time position offers a stable work environment with opportunities for growth.

Qualifications

• Minimum 1-2 years’ experience in Administration functions.
• Aptitude for meticulous administration and organizational tasks.
• Ability to work independently and collaboratively.

Responsibilities

• Provide administrative support to Executive Directors and CEO.
• Coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documentation for meetings.
• Manage office supplies and maintain office tidiness.
• Support workshops with government agency licensing and applications.

Skills

Communication skills

Organizational skills

Time management skills

Interpersonal skills

Secretarial skills

Education

Diploma in Business Administration or equivalent

Job description

We are seeking an Administrative Assistant to join our team at Mooreast Asia Pte Ltd in the Shipyard West Region. This is a full-time position that will play a crucial role in supporting the company in effective management of operations, ensuring stability and growth.

Job description

• Report to Executive Directors and CEO for administrative support on Company’s strategic aims and objectives.
• Coordinate and schedule meetings, appointments and travel arrangement for Senior Executives and staff members.
• To be involved in preparation of reports, presentations, and other documentation for meetings as and when required.
• General office administrative tasks such as stationery and pantry supplies, office tidiness.
• Provide administrative assistance for Company’s workshops in monitoring government agency licensing, renewals and applications.
• Provide support and coordination role for board meetings and special corporate events .
• Act as Management Representative of Company for ISO certification and take care on HSE/EMS/QMS.
• Take charge of Company’s insurance matters.
• Perform other duties as assigned by the Management and Heads of Division.

Job requirement

• Permanent position.
• 5 days' work week.
• Minimum Diploma in Business Administration or equivalent.
• Minimum 1-2 years’ experience in Administration functions and secretarial skillset.
• Good communication, interpersonal and organizational skills.
• Meticulous, highly organized and possess good time management skills.
• Able to work independently and be a resourceful team player within the team.

About us

Mooreast Asia Pte Ltd is a leading provider of mooring and rigging solutions for the marine and offshore industries. With over 30 years of experience, we are known for our engineering expertise, quality products and exceptional customer service. Our team of highly skilled professionals is dedicated to delivering innovative solutions that meet the unique needs of our clients for both Oil & Gas and Renewables Market. We are committed to fostering a culture of excellence, collaboration and continuous improvement, making us an employer of choice in the industry.