Administrative Assistant

Allen & Gledhill LLP; Singapore; On-site; SGD 28,000 - 45,000; Full time

Job summary

A leading law firm is seeking a reliable Administrative Assistant to enhance their daily operations. The ideal candidate will handle various administrative tasks, including invoice processing and document management, in a fast-paced environment requiring strong organizational and communication skills. This role offers an opportunity to join a dynamic team focused on delivering exceptional service.

Qualifications

• Experience in administrative or support role is preferred.
• Strong organizational skills and attention to detail are essential.
• Proficient in Microsoft Office (Word, Excel, Outlook).

Responsibilities

• Assist with generating and processing invoices and managing payment records.
• Maintain an organized filing system for physical and digital documents.
• Manage incoming and outgoing mail and update internal lists and reports.

Skills

Organizational skills

Time management

Attention to detail

Communication

Education

Prior experience in administrative support

Tools

Microsoft Office

Job description

We are seeking a reliable and detail-oriented Administrative Assistant to support daily administrative operations. The ideal candidate is organized, efficient, and capable of handling multiple tasks with accuracy and professionalism.

Job Responsibilities:

• Assist with generating and processing invoices, managing payment records, and coordinating with relevant departments to ensure timely billing.
• Maintain an organized filing system for physical and digital documents to ensure proper recordkeeping.
• Manage incoming and outgoing mail, including forwarding or redirecting correspondence as needed.
• Regularly update various internal lists and monthly reports to support accurate data tracking and reporting
• Warehousing: Responsible for the documentation to arrange for secure storage of records, and coordinating the transfer of the records to the warehouse for archiving and future retrieval.
• Any other ad hoc tasks assigned

Job Requirements:

• Prior experience in an administrative or support role (preferred)
• Strong organizational and time management skills
• Meticulous and pays attention to detail and accuracy
• Proficient in Microsoft Office (Word, Excel, Outlook)
• Good communication skills
• Ability to work independently and in a team