ADMINISTRATIVE ASSISTANT

Acorn International Network Pte Ltd; Singapore; On-site; SGD 24,000 - 36,000; Full time

Job summary

A leading company in Singapore is seeking an efficient and proactive Admin Staff to manage diverse administrative tasks in a fast-paced environment. The role requires handling correspondence, scheduling, and providing crucial support to the management team. Ideal candidates will have at least GCE 'N' level qualifications, with open doors for fresh graduates and mid-career professionals looking to transition into the insurance sector.

Qualifications

• Min GCE 'N' level and above required.
• Fresh graduates welcomed in various fields.
• Training provided for candidates with no experience.

Responsibilities

• Compose and manage correspondence, reports, and complex documents.
• Coordinate manager’s schedule and travel arrangements.
• Conduct research and generate statistical reports.

Skills

IT Competencies

Team player

Education

Min GCE 'N' level and above

Fresh graduates in insurance, law, engineering, business, finance, marketing

Tools

Microsoft Office suite

Zoom

Job description

Acorn is looking for a proactive, responsible and efficient individual who is able to manage, prioritise and fulfil his/her duties in a fast-paced environment.

DUTIES AND RESPONSIBILITIES

Duties assigned to Admin Staff from time to time, including but not limited to the following:

• Compose and type routine and confidential correspondence, reports and other complex documents;
• Organise and maintain file system; files correspondence and other records;
• Coordinate manager’s schedule and make appointments;
• Develop appropriate systems, procedures and controls to enhance the accuracy, timeliness and presentation of the executives’ work in their managerial and management reporting function.;
• Liaise with internal and external clients, on behalf of manager;
• Arrange and coordinate complex travel schedules and reservations, compile documents for travel-related meetings, and accompany supervisor when requested;
• Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities, and records and transcribe minutes of meetings;
• Conduct research, compile and generate statistical reports; maintain database and spreadsheet files;
• Prepare memorandums outlining and explaining administrative procedures and policies to staff, and monitor compliance (assisting compliance Manager);
• Make minor administrative decisions relating to the interpretation of organisational policies and procedures;
• Arrange programs, events or conferences by arranging for facilities and caterer, issuing information or invitations, coodinating speakers, and controlling event budget;
• Read and route incoming mail. Locate and attach appropriate file to correspondence to be answered by manager;
• Prepare outgoing mail and correspondence, including e-mail and faxes;
• Answer and screen manager’s telephone calls and provides appropriate responses in their absence; arrange conference calls;
• Greet and direct scheduled visitors to an appropriate area or person.
• Make copies of correspondence or other printed materials; and
• Order and maintain supplies, and arrange for equipment maintenance.
• Retrieve Insurers documents from their Portal and distribute to Executive / Managers
• E-filing of documents
• Issue invoices to the system
• Assist in sending out Statement of Accounts to clients
• Reconcile Insurers Statement of Accounts
• Maintain and update claims to the system
• Provide administrative support to the Management and other staff

QUALIFICATIONS

• Min GCE “N” level and above
• Fresh graduates in insurance, law, engineering, business, finance, marketing from Poly, Universities or other tertiary institutions are welcome to apply.
• Mid-career professionals from other industry who may wish to be fast tracked in insurance business are also welcomed

SKILLS & EXPERIENCE REQUIRED

• IT Competencies: Zoom, Microsoft Office suite e.g. Word, PowerPoint, Excel, Teams
• Team player
• Training will be provided if no experience

To apply for this position, submit your resume to [e-mail].