ADMINISTRATIVE ASSISTANT

SRB ENGINEERING & TRADING PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

A leading company in engineering and trading is seeking an Administrative Manager to oversee the administrative department. This position involves managing daily operations, coordinating procedures and systems, overseeing budgets, and ensuring compliance with company policies. Ideal candidates should possess strong leadership skills and a Bachelor's Degree, along with proficiency in MS Office and Excel.

Qualifications

• Bachelor's Degree required.
• Experience in management or financial reporting preferred.
• Exceptional leadership and resource management skills.

Responsibilities

• Supervise day-to-day operations of the administrative department.
• Plan and coordinate administrative procedures and systems.
• Manage budgets, schedules, and monitor spending.

Skills

Leadership

Resource Management

Problem-Solving

Interpersonal Skills

Communication Skills

Critical Thinking

Education

Bachelor's Degree

Tools

MS Office

Excel

Job description

ADMINISTRATIVE MANAGER RESPONSIBILITIES

• Supervise the day-to-day operations of the administrative department and staff members.
• Plan and coordinate administrative procedures and systems to streamline processes.
• Manage schedules and deadlines effectively.
• Monitor costs and expenses to assist in budget preparation.
• Organize and supervise office activities such as recycling, renovations, and event planning.
• Ensure operations adhere to company policies and regulations.
• Stay updated with organizational changes and business developments.
• Maintain a safe, secure, and well-maintained facility meeting environmental, health, and security standards.
• Hire, train, and evaluate employees, taking corrective actions when necessary.
• Develop, review, and improve administrative systems, policies, and procedures.
• Ensure the office is stocked with necessary supplies and all equipment is properly maintained.
• Collaborate with accounting and management to set budgets, monitor spending, and process payroll and expenses.
• Plan, schedule, and promote office events, including meetings, conferences, interviews, orientations, and training sessions.
• Organize and maintain information using computers and filing systems.
• Oversee special projects and track progress towards company goals.
• Engage in educational opportunities to expand skills.

ADMINISTRATIVE MANAGER REQUIREMENTS

• Bachelor's Degree.
• Experience in related fields such as management or financial reporting is preferred.
• Exceptional leadership and resource management skills.
• Strong problem-solving, critical thinking, coaching, interpersonal, and communication skills.
• Proficiency with computers, especially MS Office and Excel.
• Familiarity with budget planning, human resources, and customer service procedures.
• Willingness to pursue ongoing education to build skills.
• Excellent administrative writing and reporting skills.
• Availability to work within opening hours, including evenings, holidays, and weekends.