Administrative Assistant

Presbyterian Community Social Services (PCS); Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Une école spécialisée à Singapour recherche un Corporate Support Officer pour fournir un soutien administratif et assurer le bon fonctionnement des opérations scolaires. Ce poste implique d'interagir avec les étudiants et de gérer divers aspects de l'administration scolaire dans un environnement stimulant et solidaire.

Qualifications

• Diplôme minimum de GCE 'O' Levels ou équivalent requis.
• Compétences en communication et capacité à travailler en équipe nécessaires.
• Expérience souhaitée en administration scolaire.

Responsibilities

• Assurer le soutien administratif et la gestion des tâches quotidiennes.
• Gérer le bureau général et répondre aux besoins des étudiants.
• Préparer la correspondance et maintenir un système de classement systématique.

Skills

Communication

Travail d'équipe

Gestion du temps

Education

GCE 'O' Levels ou équivalent

NITEC ou diplôme

Tools

Microsoft Office

Job description

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Grace Orchard School (“School”) serves students who have been diagnosed with Mild Intellectual Disability (MID), some of whom also have Mild Autism Spectrum Disorders (ASD). An initiative of True Grace Presbyterian Church and Providence Presbyterian Church, the School operates under the umbrella of Presbyterian Community Social Services, providing a nurturing and empowering learning environment for every student.

Job Description

The Corporate Support Officer will report to the Manager (Admin and Finance) to provide clerical and administrative support for the smooth and effective day-to-day operations of the school. You will be involved in various aspects of the school administration and operations such as frontline service, procurement, student affairs, as well as personnel matters.

Responsibilities

• Assist with administrative and clerical duties including the management of the reception counter of the general office.
• Handle calls and enquiries, answer and/or transfer of phone calls and take down messages as required.
• Oversee and manage the key retrieval system.
• Attend to students’ needs at sick bay such as injuries and other safety/health-related matters.
• Facilitate & seek management’s approval for student’s early dismissal.
• Update students’ class attendance for teachers who are not in school.
• Print circulars, letters, assessment papers and office memoranda.
• Prepare and verify correspondence and documents.
• Maintain and update a systematic filing system.
• Requisite, replenish and distribute stationery, first-aid and other supplies as required.
• Purchase & keep track of breakfast for students on financial assistance schemes (FAS).
• Facilitate students’ annual dental & health check up with Health Promotion Board.
• Process students’ Development Disability Register (DDR) identity card applications.
• Schedule, prepare and set-up meetings, including buying refreshments for meetings.
• Perform other duties as assigned by the Manager and School Management.
  
  

Requirements

• Minimum GCE 'O' levels or equivalent with competence in English and a second language.
• NITEC or Diploma will be an advantage.
• Good communication skills and the ability to work in a team, as well as independently.
• Relevant work experience in general administration, personnel, procurement, and training administration. Work experience in school administration will be favourable.
• Familiar with Microsoft Office applications and comfortable in using IT systems.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Civic and Social Organizations

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