Administrative Assistant

Job Duties & Responsibilities:

• Issue Delivery Order and AR Invoices.
• Receive, sort, and verify AR Invoices, Delivery Orders, and Blanket Orders.
• Greet and provide general support to visitors.
• Answer questions and handle complaints from customers regarding bills.
• Answering and directing phone calls, provide information to callers or connect callers to appropriate people.
• Tracking, routing and redirecting problems to correct resources.
• Alerting Sales Reps to any urgent issues. Update Sales Reps on incoming order status and assist on Urgent Quotation as necessary.
• Maintain an organized filing system, ensuring proper recording, documentation, and closure.
• Perform general administrative duties as needed.
• Perform Stock Take for financial year.
• Support the Manager with daily clerical tasks.
• Any other duties & responsibilities assigned by the Manager.

Requirements:

• Min “O” Level or Diploma in any field.
• Good written and verbal communication skills in English.
• Must be able to speak Mandarin to liaise with Chinese speaking customers and associates.
• At least 1 year of working experience.
• Proficient in Microsoft Office (Word, Excel, etc); experience with SAP is an advantage.
• A team player with a positive attitude and willingness to learn.
• Able to start work as soon as possible.

Additional Info:

• 5 days working: Mon - Fri (8:30am - 5:30pm)
• Company provided transport from Boon Lay MRT to office