Administrative Assistant

JLEX LLC; Singapore; On-site; SGD 30,000 - 40,000; Full time

Job summary

A boutique law firm in Singapore is seeking a proactive and organized Administrative Assistant to support their legal team. The role involves managing reception, handling administrative tasks, assisting with billing, and performing light accounting work. Candidates should have a diploma, strong organizational skills, and prior administrative experience, preferably in a law firm. This position requires proficiency in Microsoft Office Suite and the ability to manage confidential information.

Qualifications

• Prior administrative experience preferred in a law firm or professional services.
• Basic knowledge of bookkeeping or accounting processes.
• Strong attention to detail.

Responsibilities

• Greet clients and visitors professionally.
• Perform filing, photocopying, scanning, and data entry.
• Assist in preparation and processing of legal invoices.

Skills

Organizational skills

Communication skills

Interpersonal skills

Microsoft Office Suite

Education

Diploma or equivalent

Job description

Administrative Assistant

About Us
JLex LLC is a reputable boutique law firm committed to delivering exceptional legal services with professionalism, precision, and personal attention. We are looking for a proactive and organized Administrative Assistant to support our legal team and keep our office running smoothly.

Position Overview

As an Administrative Assistant, you will be a vital part of our daily operations — managing reception, handling general administrative tasks, assisting with billing, and performing light accounting work. You will also coordinate office matters to ensure our lawyers can focus on serving our clients.

Key Responsibilities

Client & Office Reception

• Greet clients and visitors in a professional and welcoming manner.
• Answer, screen, and route phone calls and handle general inquiries.

General Administrative Support

• Perform filing, photocopying, scanning, and data entry.
• Manage incoming/outgoing correspondence, courier arrangements, and mail distribution.
• Maintain orderly and accessible office records and documents.

Billing & Light Accounting

• Assist in the preparation and processing of legal invoices.
• Key payments into the banking system and assist with basic bookkeeping tasks.
• Maintain payment records and support month-end reconciliation.

Office Management

• Monitor and order office supplies.
• Coordinate maintenance and service needs for office equipment.
• Assist with general administrative projects as assigned.

Qualifications

• Diploma or equivalent.
• Prior administrative experience (experience in a law firm or professional services setting preferred).
• Basic knowledge of bookkeeping or accounting processes will be an advantage.
• Strong organizational skills and attention to detail.
• Good communication and interpersonal skills.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Able to handle confidential information with discretion and professionalism.
• Reliable, adaptable, and able to multitask effectively.