Administrative Assistant

Multiplier; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Multiplier is seeking an Admin Assistant to support the executive office, managing schedules, logistics, and administrative tasks for the CEO and co-founders. The ideal candidate is detail-oriented and capable of juggling multiple responsibilities in a dynamic environment, making a significant impact on the smooth operation of the company.

Benefits

Health and wellness benefits

Opportunities for professional development

Collaborative and dynamic work environment

Qualifications

• Proven experience as an Admin Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.

Responsibilities

• Manage Founders' calendars and coordinate daily schedules.
• Organize travel itineraries including flights and accommodations.
• Provide logistical support for internal and external events.

Skills

Organizational skills

Time-management skills

Communication skills

Problem-solving skills

Attention to detail

Education

Experience as an Admin Assistant or in a similar role

Tools

MS Office Suite

Job description

About us:

The global hiring revolution is shaping a future where talent can thrive everywhere, driving innovation and progress on a global scale.

Multiplier is at the forefront of this change. By removing barriers and simplifying global hiring, we’re creating a level playing field where businesses and individuals – (like you) – can compete, grow, and succeed, regardless of geography.

Multiplier empowers companies to hire, onboard, manage, and pay talent in 150+ countries, quickly and compliantly. Our mission is to build a world without limits, where ambitious businesses can look beyond borders to build their global dream teams. Our unified employment platform, complete with world-class EOR, AOR and Global Payroll products, means it has never been easier to seize the global hiring opportunity.

We’re backed by some of the best in the business, (Sequoia, DST, and Tiger Global), are led by industry-leading experts, scaling fast, and seeking brilliant like-minded enthusiasts to join our team. The future is borderless. Let’s build it together.

Position Overview

As an Admin Assistant at Multiplier, you will play a crucial role in ensuring the smooth operation of the executive office. You will support the CEO and co-founders by managing their schedules, coordinating logistics, and handling a variety of administrative tasks. The ideal candidate will be detail-oriented, efficient, and capable of managing multiple priorities in a fast-paced environment.

Key Responsibilities

Executive Support

• Manage Founders' Calendars: Oversee and coordinate the daily schedules of the founders, ensuring all appointments are timely and efficiently arranged.
• Organize comprehensive travel itineraries for the founders, including booking flights, accommodations, and transportation.
• Provide logistical support for travel related to marketing initiatives and events, ensuring seamless coordination and execution.
• Assist internal stakeholders in planning and executing events in Singapore, including conferences, summits, and other significant gatherings. Ensure all logistical and organizational aspects are managed to a high standard.

Office Management

• Serve as the key point of contact for main office vendors, such as maintenance, mailing, supplies, and equipment repair.
• Monitor office machines and systems, problem-solving issues as needed (including postage meter, copiers, and conference room scheduling).
• Monitor and maintain inventory of necessary office supplies, order supplies as needed to keep basic supplies stocked, and fulfill special employee requests.
• Review the Travel and Expense Invoices for Non-India Travellers.

Qualifications

• Proven experience as an Admin Assistant or in a similar administrative role.
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in office software (e.g., MS Office Suite).
• Ability to multitask and prioritize tasks effectively.
• High level of discretion and confidentiality.
• Strong problem-solving skills and attention to detail.

Benefits

• Health and wellness benefits.
• Opportunities for professional development.
• Collaborative and dynamic work environment.