Administrative Assistant

A LOOP PTE. LTD.; Singapore; On-site; SGD 30,000 - 45,000; Full time

Job summary

A local company in Singapore is seeking an Administrative Assistant to provide crucial clerical and administrative support. You will handle correspondence, maintain filing systems, coordinate meetings, and assist with HR tasks. The ideal candidate should have a diploma in Business Administration and at least 2 years of relevant experience, with proficiency in MS Office and excellent communication skills.

Qualifications

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment.
• At least 2 years of relevant administrative experience.

Responsibilities

• Handle office correspondence and respond promptly.
• Maintain filing systems, ensuring confidentiality.
• Schedule and coordinate meetings and travel arrangements.
• Prepare reports, presentations, and documents as required.
• Manage office supplies inventory and place orders.
• Assist with HR-related tasks.
• Ensure compliance with company policies.

Skills

Proven experience as an Administrative Assistant

Proficiency in MS Office

Excellent written and verbal communication skills

Strong organizational abilities

Attention to detail

Problem-solving skills

Ability to work independently

Education

Diploma or degree in Business Administration

Tools

MS Office

Job description

Job Purpose

To provide administrative and clerical support to ensure the efficient operation of the office, supporting managers and employees through a variety of tasks related to organization and communication.

Key Responsibilities

• Handle office correspondence (emails, phone calls, mail) and respond promptly.
• Maintain filing systems, both electronic and physical, ensuring confidentiality of documents.
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and documents as required.
• Manage office supplies inventory and place orders when necessary.
• Assist with HR-related tasks such as maintaining employee records and supporting recruitment processes.
• Provide general administrative support to various departments as needed.
• Ensure compliance with company policies and procedures.

Requirements & Skills

• Proven experience as an Administrative Assistant, Office Assistant, or similar role.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and office equipment (printers, scanners).
• Excellent written and verbal communication skills.
• Strong organizational and time-management abilities.
• Attention to detail and problem-solving skills.
• Ability to work independently and as part of a team.
• High level of discretion and professionalism.

Education & Experience

• Diploma or degree in Business Administration or related field (preferred).
• At least 2 years of relevant administrative experience.