Administrative Assistant

Responsibilities:

• Manage professional and personal scheduling for senior directors, including agendas, email, client management, and other company logistics.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives.
• Manage senior executives’ travel logistics and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as spreadsheet creation, maintenance of filing system and contacts database.
• Maintain professionalism and strict confidentiality with all materials.
• Assist the Senior Leader in preparing for meetings by organizing materials, booking venues, etc.
• Conduct data collection and analysis, and prepare reports and presentation slides.
• Organize engagement events by coordinating schedules and overseeing logistical arrangements.
• Review and ensure timely processing of documents requiring the Senior Leader's approval.
• Perform administrative tasks such as typing, filing, and photocopying of tender documents.
• Prepare and submit expense claims.
• Undertake additional responsibilities as assigned by the Reporting Officer.

Requirements:

• Provide administrative support to a team.
• Must be proficient in Word, Excel, and PowerPoint. Outlook experience also preferred.
• Duties will include calendaring, scheduling, email, phone work, travel & expenses, and other clerical tasks. PC skills a must, as well as excellent written and oral communication skills.
• Must be able to prioritize work and project a professional manner.