Administrative Assistant

BLUE CONNECT PTE. LTD.; Singapore; On-site; USD 30,000 - 50,000; Full time

Job summary

An established industry player is seeking an Association Admin Assistant to streamline operations and enhance communication within the organization. This role is pivotal in providing administrative support, managing databases, and coordinating events, ensuring the smooth functioning of the association. If you have a knack for organization and communication, this position offers a fantastic opportunity to contribute to meaningful initiatives while developing your skills in a supportive environment. Join a dynamic team where your efforts will directly impact the success of various programs and events.

Qualifications

• 2+ years of relevant administrative or clerical experience.
• Strong organizational skills and attention to detail.

Responsibilities

• Provide administrative support including scheduling meetings and handling inquiries.
• Maintain membership databases and manage payments.

Skills

Organizational Skills

Verbal Communication

Written Communication

MS Office Proficiency

Database Management

Event Planning

Education

‘N’ or ‘O’ Level

Tools

MS Office

Job description

Job Summary:

The Association Admin Assistant provides administrative and clerical support to ensure efficient operation of the association. This role includes handling communications, organizing meetings, maintaining databases, and coordinating various tasks that support the day-to-day activities of the organization.

Key Responsibilities:

Administrative Support:

• Answer and direct phone calls, emails, and other inquiries.
• Schedule and organize meetings, appointments, and conferences.
• Prepare meeting agendas, minutes, and other documents.
• Assist with the preparation of reports, presentations, and correspondence.

Database Management:

• Maintain and update membership databases, including registration, renewals, and member records.
• Track and manage payments, dues, and invoices related to membership.

Event Coordination:

• Assist in organizing association events, workshops, and conferences.
• Coordinate event logistics including venue arrangements, catering, and guest communication.
• Help manage registrations and attendance tracking for events.

Communication and Outreach:

• Assist with internal and external communications, including newsletters, social media and website updates.
• Respond to member inquiries and provide accurate information about association services and benefits.
• Help maintain relationships with members, sponsors, and other stakeholders.

Skills and Qualifications:

• Strong organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Proficiency in MS Office (Word, Excel, PowerPoint) and database management.
• Ability to work independently and manage multiple tasks effectively.
• Experience with event planning and coordination is preferred.

Education and Experience:

• Minimum ‘N’ or ‘O’ Level
• 2+ years of relevant administrative or clerical experience.

Work Environment:

• Standard office hours, with occasional evenings or weekends for events.
• Some travel may be required for off-site meetings or events.