Administrative Assistant

SGS Testing & Control Services Singapore; Singapore; On-site; SGD 20,000 - 60,000; Full time

Job summary

An established industry player seeks a proactive administrative support professional to enhance daily office operations. This role involves managing purchases, maintaining records, and coordinating various administrative tasks to ensure a smooth workflow. The ideal candidate will possess strong communication skills, proficiency in Microsoft Office, and the ability to work independently while managing multiple tasks. Join a dynamic team where your contributions will significantly impact the organization’s efficiency and success. If you are organized, adaptable, and eager to learn, this opportunity is perfect for you.

Qualifications

• 2-3 years of administrative experience required.
• Proficient in Microsoft Office and English communication.

Responsibilities

• Manage daily office operations and track supply inventory.
• Prepare and process invoices, maintain records, and assist staff.

Skills

Microsoft Office

Oral Communication

Written Communication

Interpersonal Skills

Task Management

Education

NITEC or equivalent

Job description

• Support daily office operations by managing purchases, maintaining records, and coordinating administrative tasks.

• Provide support across business functions to ensure a smooth workflow.

Specific responsibilities:

• Monitor office daily operations and track office supply inventory.

• Order and maintain stationery and equipment supplies.

• Prepare, process, and track invoices and statements.

• Maintain and organize files, databases, and job records.

• Dispatch completed reports and handle correspondence.

• Provide general clerical and administrative support.

• Assist with inquiries, calls, and office coordination.

• Liaise with affiliates, procurement & finance on purchases, deliveries, receiving, invoicing, and payment matters.

• Assist office staff in maintaining files and databases.

• Perform other tasks as assigned by the reporting manager.

Requirements:

NITEC or equivalent.

• Proficient in Microsoft Office.

• High level of proficiency in written and verbal English.

• At least 2 to 3 years’ experience in administrative work.

• Demonstrate a reasonable standard of both oral and written communication skills in English.

• Able to work independently and manage multiple tasks.

• Willing to learn.

• Strong interpersonal skills to interact with all levels of management, affiliates, suppliers, and clients.

• Highly organized and flexible.

• Ability to coordinate and work as a team towards common goals.

• Demonstrates judgment and adherence to SGS standards of ethics and integrity.