Administrative Assistant

Wel-Hunt International Pte.Ltd.; Singapore; On-site; USD 30,000 - 60,000; Full time

Job summary

An established industry player is on the lookout for a proactive Administrative Specialist to enhance daily office operations. This role is pivotal in ensuring smooth workplace functions, from managing visitor reception to coordinating travel arrangements and supporting company events. If you excel in multitasking and thrive in a dynamic environment, this opportunity offers a chance to make a significant impact within a supportive and organized team. Join us to contribute to a positive work culture and help streamline operations for greater efficiency.

Qualifications

• Proven experience in office administration and management.
• Strong organizational skills and attention to detail.

Responsibilities

• Manage office operations and coordinate meetings effectively.
• Organize travel arrangements and maintain travel records.

Skills

Office Management

Travel Coordination

Data Reporting

Multitasking

Communication Skills

Education

Bachelor's Degree

Job description

We are seeking a proactive and detail-oriented Administrative Specialist to support daily office operations and ensure smooth and efficient workplace functions. This dynamic role encompasses a range of responsibilities, including office management, travel coordination, data reporting, and cross-team administrative support. As a central point of contact within the organization, you will play a key role in maintaining operational efficiency, supporting company events, and contributing to a positive and organized work environment. If you're a resourceful multitasker who thrives in a fast-paced setting, we’d love to hear from you.

1.Visitor Reception & Meeting Coordination

• Greet and assist visitors professionally.

• Prepare meeting rooms and coordinate logistics for office meetings.

2.General Office Administration

• Oversee office and equipment maintenance.

• Manage incoming/outgoing mail and courier deliveries.

• Order and manage office supplies and inventory.

• Coordinate procurement of employee equipment.

3.Expense and Travel Documentation

• Prepare payment requests and applications.

• Maintain accurate travel records.

4.Travel Arrangements

• Organize domestic and international travel, including flight/hotel bookings, visa application.

• Handle visa applications and transport arrangements.

5.Data Management and Analysis

• Regularly update and analyze travel logs, credit card logs, and petty cash records.

6.Event and Activity Support

• Plan and support company or team events and activities.

7.Ad Hoc Assignments

• Perform temporary tasks as assigned by supervisors or management.