Administrative Assistant

Responsibilities

• Answer and direct phone calls
• Organize and schedule appointments
• Receive, sort and distribute the mail
• Maintain contact lists
• Reply to email, telephone
• Maintain computer and manual filing systems
• Carry out administrative duties such as filing, typing, copying, binding, scanning, etc.
• Prepare and monitor invoices
• Ad hoc job duties as assigned

Requirements

• Preferred candidate with minimum 3 years working experience in related field
• Knowledge of office management systems and procedures
• Working knowledge of office equipment, like printers and fax machines
• Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
• Excellent time management skills and the ability to prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational skills with the ability to multi-task
• High School degree; additional qualification as an Administrative assistant
• Required to speak English and Mandarin to liaise with Mandarin-speaking customers for mandarin order purposes.
• Salary will be commensurate based on qualification and experience

Monday - Friday 8:30am-5:30pm
Saturday 8:30am-12:30pm (alternate)